The Bourtons Community Hall Hiring Agreement between:

1. The Bourtons Community Hall 
2. The person or organisation named on the booking system (“Hirer”)

AGREED as follows

1. In consideration of the hire fee, the Bourtons Community Hall agrees to permit the Hirer to use the premises for activities and for the period(s) described and recorded on the booking system.
2. The details inserted in sub-clauses 3.1 to 3.5 below are terms of this agreement.
3. This Hire Agreement includes the annexed Standard Conditions of Hire and the Special Conditions of Hire (if any) set out in the attached Schedule.

3.1     The Bourtons Community Hall

Registered Charity:  1186010
Authorised Representative:  Claire Yates & Trudy McCann
Address: The Bourtons Community Hall, Main Street, Great Bourton, Banbury  OX17 1QU

3.2   Hire Fee due as per calculation/rates on booking system.

3.3    Damage Deposit

A damage deposit of £50 will be required at the time of booking. This will be refunded to you as soon as we have inspected the premises after you have cleared up provided no damage has been identified.  The deposit can take up to 28 days to be returned. This does not limit the extent of your liability where the damage exceeds this figure.

3.4   Cancellation Costs

50% of the booking fee up to ten days before and 90% thereafter (unless circumstances allow the hall to waive these).

If you wish to cancel the booking before the date of the event and we are unable to conclude a replacement booking, we may, in our complete discretion, return the deposit or require payment of the hire fee. 

We reserve the right to cancel this Agreement by giving you written notice in the event of: 

(i) the premises being required for use as a Polling Station for a Parliamentary or Local Government election or by-election; 

(ii) our judgement that (a) such hiring will lead to a breach of licensing conditions, if applicable, or other legal orstatutory requirements, or (b) unlawful or unsuitable activities will take place at the premises as a result of this hiring; 

(iii) the premises becoming unfit for your intended use; 

(iv) an emergency requiring use of the premises as a shelter for the victims of flooding, snowstorm, fire, explosion or those at risk of these or similar disasters. 

In any such case you will be entitled to a refund of any deposit already paid, but we will not be liable to you for any resulting direct or indirect loss or damages whatsoever.

3.5    Payment Terms

The full cost of hire is due on receipt of email from The Bourtons Community Hall confirming the booking and is payable by bank transfer.

4. Licences
   • The Village Hall has a premises licence authorising regulated entertainment and licensable activities.
   • The Village Hall has a PRS music licence authorising the performance and playing of live and recorded music.
   • The Village Hall is licenced for the use of alcohol on the premises.

5. The Hirer agrees to be present at the hall during the hiring and comply fully with this Hire Agreement. (An authorised representative may be used when/if appropriate, this person needs to be named and advised to us and briefed in health and safety plus operating the hall.)

6. It is hereby agreed that the Standard Conditions of Hire together with any Special Conditions of Hire shall form part of the terms of this Hiring Agreement unless specifically excluded by agreement in writing between The Bourtons Community Hall and the Hirer.

7. None of the provisions of this Agreement are intended to or will operate to confer any benefit pursuant to the Contracts (Rights of Third Parties) Act 1999 on a person who is not named as a party to this Agreement.

8. By accepting this hire agreement, you are agreeing that you have read and understood the full terms and conditions of this hire agreement and the standard terms and conditions that have also been provided to you.