Time: July 14th, 2020 07:30 PM London

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Meeting ID: 828 4402 6496

Password: 4aL27a

July 2020  Meeting Agenda

View Minutes of Previous Meetings

Councillors are hereby summoned to attend the virtual meeting of

Bourtons Parish Council

to be held as a virtual meeting using the Zoom platform on

Tuesday July 14th 2020 at 7.30pm

Should any member of the public wish to attend this virtual meeting they should email clerk@bourtons-cherwell-pc.gov.uk to request access information.  Note that all usual information [draft minutes and related background/support papers (if any) will be published as usual on the Parish website.

Due to cancellation of AGM the Chairman and Vice Chair will remain in post pending return to normal meetings, when a vote on these posts will be taken.  Virtual meetings are authorised by Government legislation.


Attendance  : to receive apologies for absence and to record those present at meeting.     Declarations of interest: to receive updates.

Public Participation Session: to receive questions and comments from members of the public on any items on the agenda, these will be noted as matters for next agenda or points of information.

Minutes: To receive and approve Minutes of Bourton Parish Council May virtual Meeting  _________________                                   .        

  • Footpaths update
  1. Request for urgent attention to Canal towpath/public R-o-W sent to Canal and River trust. Reply awaited.
  2.  Any other footpath matters.

02  Highways update

  1. To receive any updates.

04  Defibrillators

  1. Inspection reports

05  Website update

  1. To receive any updates.
  • Projects
  1. Garners Field development update
  1. Clock restoration – postponed due to Coronavirus

07  Playgrounds & public spaces update

  1. Great & Little Bourton: Cllr safety inspection.
  2. Playgrounds can now be re-opened. Local management decision to be taken. Complete risk assessments and post suitable notices.
  3. Review maintenance issues on both playgrounds.
  • Allotments update
  1. Consider action required on out-of-Parish applications.
  2. Further application now received.

09  Public transport

                a              Update on Funding position.

  1. Ability CIC Service now restarted.

10  Village Hall / Community Hall &  Village Hall –Closed by Government direction due to Coronavirus.


  1. Update on current position of both committees re re-opening.

        Community Hall

  1. Lease to CIO – Needs to be expedited with Management Committee.
  2. Consider our response to request from HH for final review of Hall defects in November; we have already requested a warranty extension due to Coronavirus, HH response awaited.
  3. Complete re-opening risk assessment ; responsibility of CIO

1-1 Healthcare

  1. To receive any updates.

50  Finance & administration

  1. To receive and APPROVE receipts and outgoing payments since last meeting.
  2. To receive and APPROVE the financial statement for July 2020.
  3. AGAR now complete; awaiting return of internal audit from internal auditor following stay in hospital. No further information; consideration of what action required .Extended deadline due to Covid 19 legislation.

51  Fairport

  1. Consider information received about suggestions of a number of events being staged in the absence of official Fairport and what action required.

60  Planning applications:  Consider any new planning applications and note planning decisions since last meeting.

New applications

No new applications.


20/01110/F: Stonelea; 2 x dormer bungalows: granted subject to conditions.

20/00984/F: Lombard School Lane development, decision delayed; update requested.

Enforcement Matters

No new information

70  Correspondence:

To receive and consider any new correspondence.

80  New Business: Matters arising from correspondence etc, to discuss and propose:

90  District & County Councillors report

  1. To receive any updates and information from CDC and OCC.

Note of declaration of interest:

Any Member arriving after the start of the meeting is asked to declare personal interests as soon as practicable after their arrival even if the item in question has been considered: with the exception of the circumstances listed in paragraph 9(2) of the Local Code of Conduct for Members, a Member with a personal interest also has a prejudicial interest if it is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Member’s judgement of the public interest. In such circumstances the Member must withdraw from the meeting room and should inform the Chairman accordingly; It is not practicable to offer detailed advice during the meeting on whether or not a personal interest should be declared or whether a personal interest should also be regarded as prejudicial.

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