Time: Oct 13th 2020 07:30 PM London

To be held as a virtual meeting using the Zoom platform 

Please e-mail the clerk to join this meeting:


October 2020  Meeting Agenda

View Minutes of Previous Meetings

Councillors are hereby summoned to attend the virtual meeting of

Bourtons Parish Council

to be held as a virtual meeting using the Zoom platform on

Tuesday October 13th 2020 at 7.30pm

Should any member of the public wish to attend this virtual meeting they should email clerk@bourtons-cherwell-pc.gov.uk to request access information.  Note that all usual information [draft minutes and related background/support papers (if any) will be published as usual on the Parish website.

Due to cancellation of AGM the Chairman and Vice Chair will remain in post pending return to normal meetings, when a vote on these posts will be taken.  Virtual meetings are authorised by Government legislation.


Attendance  : to receive apologies for absence and to record those present at meeting.     Declarations of interest: to receive updates.

Public Participation Session: to receive questions and comments from members of the public on any items on the agenda, these will be noted as matters for next agenda or points of information.

Minutes: To receive and approve Minutes of Bourton Parish Council September virtual Meeting  _________________                                          

  • Footpaths update
  1.  Stiles reported damaged on footpath .138/8/30

02  Highways update

  1. To receive any updates.

04  Defibrillators

  1. Inspection reports

05  Website update

  1. To receive any updates.
  • Projects
  1. Garners Field development update
  2. Clock restoration
  • Final update on clock auto wind installation

07  Playgrounds & public spaces update

  1. Great & Little Bourton: Cllr safety inspection.
  2. New arrangements for playground inspection.
  3. Reopening of LB playground
  • Allotments update
  1. To receive any updates. Rent invoices issued : update on those outstanding.

09  Public transport

                a              To receive any updates.

10  Village Hall / Community Hall –Closed by Government direction due to Coronavirus.

Village Hall

  1. Update on current position of both committees re re-opening.
  2. Guttering repairs required.

        Community Hall

  1. Lease to CIO – Needs to be expedited with Management Committee; now urgent!
  2. Consider our response to request from HH for final review of Hall defects in November; we have already requested a warranty extension due to Coronavirus, HH response awaited.
  3. Fire safety inspection to be arranged.
  4. Grit bin for footpaths

1-1 Healthcare

  1. To receive any updates.

50  Finance & administration

  1. To receive and APPROVE receipts and outgoing payments since last meeting.
  2. To receive and APPROVE the financial statement for October 2020.
  3. Grant Clerk authority to transfer balancing funds from Clock account to facilitate payment of Smith of Derby invoice.
  4. Grant Clerk authority to open new savings account for funds transfer from OCC re public transport s106 monies.
  5. Update on progress recruiting new Councillors, co-option now possible. Discussion of arrangements for appointing new Chairman
  6. Update of council’s Publication Policy using new ICO Model Scheme.
  7. Review Winter Resilience planning.
  8. Registration of unregistered parish council land at the Land Registry

60  Planning applications:  Consider any new planning applications and note planning decisions since last meeting.

New applications

20/02479/F : Little Bourton Acres : change of use application to allow external storage.


20/02060/F : The Stables, Main Street, GB : change of use to residential caravan site for 4 Gypsy families.

Enforcement Matters

Email from resident re progress on enforcement action re Sharawle, Main Street, GB.

70  Correspondence:

To receive and consider any new correspondence:

  1. Email from OCC re need to create for guidance for Remembrance Day events.
  2. Notification received re November virtual Parish Liaison meeting.

80  New Business: Matters arising from correspondence etc, to discuss and propose:

  1. Consider 2021 meetings calendar

90  District & County Councillors report

  1. To receive any updates and information from CDC and OCC.

Date of agenda        09/10/2020.                                 Stephen M Bowen                 Parish Clerk

Note of declaration of interest:

Any Member arriving after the start of the meeting is asked to declare personal interests as soon as practicable after their arrival even if the item in question has been considered: with the exception of the circumstances listed in paragraph 9(2) of the Local Code of Conduct for Members, a Member with a personal interest also has a prejudicial interest if it is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Member’s judgement of the public interest. In such circumstances the Member must withdraw from the meeting room and should inform the Chairman accordingly; It is not practicable to offer detailed advice during the meeting on whether or not a personal interest should be declared or whether a personal interest should also be regarded as prejudicial.

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