Bourtons Village Hall
The Bourtons Village Hall is the old Methodist chapel on Main Street in Great Bourton and can be found opposite the Swan Lane turning (just beyond the church if heading towards Cropredy). The Hall has been a treasured facility in the village for many years. It is available for parties and events, community groups and meetings and can now be booked online. The Hall can seat 40 people or 50 standing. Hire of the Hall includes all facilities, the utility, tables, chairs, a screen, and free Wi-Fi. Parking is available at the Bell Inn. bVh as a registered charity, is a characterful and intimate venue that will enhance your event or function. You can read more about the history of the village hall here.
There is a fully accessible door at the rear providing a ramped access directly into the main hall area.
Hiring and booking information is shown below.
The rates for hiring the hall are as follows:
- For residents: £6 per hour; £24 for half a day and £48 for a full day.
- For non-residents: £13 per hour; £50 for half a day and £95 for a full day.
Insurance & Equipment
The Hall is insured for 40 people (seated) and 50 people for standing events and for 15 people in the utility. The utility is equipped with crockery, cutlery, kettles, a microwave, a refrigerator, oven and hob. There are tables and chairs in the hall area to be used as required for your event.
Bourtons’ Village Hall
Registered Charity Number 1064257 (Oxon)
Conditions of Hire
The Hirer to note the following
- The Hall is covered by Public Liability insurance
- The Hall Management Committee accept no responsibility for the loss or damage to property or personal injury during the period of hire unless they are legally responsible.
- The named applicant shall not be under eighteen (18) years of age and shall be in charge of and present on the premises during the period of hire.
- The maximum number of people allowed in the main hall is fifty with a further fifteen (15) allowed in the committee room (kitchen)
- Where any special (temporary) conditions are issued along with these conditions, the special conditions take precedence over these.
The hirer is responsible for the following
- Keeping and maintaining good order and decent behaviour during the period of hire.
- Arranging their own Public Liability Insurance cover and advising any persons attending any paid activity function that they are participating at their own risk and should arrange their own Personal Accident insurance cover, if required. Any accident must be reported to the committee within 24 hours.
- Seeking permission from the Management Committee to obtain a License for the direct or indirect sale of alcohol if this is intended. The license must then be produced for inspection by the Management Committee prior to the event once obtained.
- Security of personal belongings of the persons attending the event.
- Loss or damage to the Hall, fixtures and/or fittings and any equipment or furnishings
- Enforcing the “No Smoking” rule and all safety
- Emptying rubbish bins within the Hall into the wheelie bins outside the Hall and leaving the premises in a clean & tidy condition after use.
- Switching off heating, lights, locking up, making secure and depositing keys as
- Ensuring that events finish on time as scheduled and that users leave the premises in a quiet and orderly manner. Latest lock-up time is 11pm.
- Showing respect for the immediate environment with regards to Noise, Litter & Parking
EMERGENCY EVACUATION PLAN IN CASE OF FIRE, BOMB THREAT OR CIVIL UNREST.
Bourtons Village Hall: Scale @ A4 – 1:100
EMERGENCY EVACUATION PLAN IN CASE OF FIRE, BOMB THREAT OR CIVIL UNREST
This plan must be implemented should any of the above circumstances occur. This is the duty of the hirer or a nominated responsible person for the event being held. At least one of these persons should be on the premises for the duration of the hire period.
A Risk Assessment should be carried out by the hirer or a nominated responsible person prior to the event taking place. This must consider the method of fire warning and evacuation of the Hall in the event of an emergency.
IMPORTANT INFORMATION
The following information should be given by the hirer or nominated responsible person calling the Emergency Services on 999.
- The name of the building: Bourtons Village Hall
- The Postal address: Main Street Great Bourton OX17 1QW
- The What3Words location address: drive.drama.inspects
- Give them your name and the number of the phone you are using
- Inform them of the nature of the emergency – the location of the fire, or a description of the threat.
- Give a description of the location of the Hall – opposite the Church and the junction of Main Street and Swan Lane
- When the emergency services arrive inform the Officer in Charge of all pertinent circumstances including if required the location of the Electricity Inlet sited on the outside wall in the rear garden of Chapel Cottage
The Fire Assembly Point is on Swan Lane adjacent to the Post Box.
In the event of an emergency requiring evacuation of the Village Hall
If you discover a fire raise the alarm to all occupants of the Hall and leave the building in an orderly manner by your nearest exit. Avoid passing the fire if at all possible, DO NOT delay your or others’ escape by collecting personal items. Report to the assembly point adjacent to the Post Box on Swan Lane.
In the case of a bomb threat or other emergency evacuate the Hall and contact the emergency services.
Do not return to the Hall for any reason until directed to by the Officer in Charge.
The hirer or nominated responsible person should make themselves known to the Officer in Charge and provide any information known regarding the incident if requested.
An Emergency Plan should take at least the following items into consideration.
It is the responsibility of any user of the Hall in the event of an emergency to give a clear shout of “FIRE”.
At this juncture, the hirer or nominated responsible person/s (these are referred to as the responsible person from this point) should make sure that all occupants of the Hall are aware of the emergency and of the actions to be taken to ensure all they remain safe. This includes the immediate evacuation of the Hall, the direction of the nearest exit and the location of the Fire Assembly Point.
Unless a person is trained there should not be an attempt to fight a fire.
The responsible person should make themselves known to the Officer in Charge of the relevant Emergency Service.
The responsible person should carry out a roll call at the Assembly Point to ensure that no one remains in the Hall. If there are persons missing the responsible person should notify the Officer in Charge.
Prior to an event, the possible attendance of potentially vulnerable persons should be recognised. This would include the elderly, persons with limited mobility, impaired hearing and vision (but not exclusively these) and they should be afforded the appropriate help in making their way to the Assembly Point.
As the venue’s maximum occupancy is limited by License to 50 persons the appointment of Fire Marshals/Stewards is not regarded as necessary.
When carrying out a Risk Assessment for an event in the Hall the responsible person should take into account the need for any special training that may be required to ensure the safety of all attendees of that event and that the necessary training has been completed prior to the event taking place.
