Annual Parish Meeting – May 2016

ANNUAL PARISH MEETING

GREAT & LITTLE BOURTON

OXFORDSHIRE

Held at The Village Hall Great Bourton

on

Tuesday April 5th 2016

Attendance: 4 members of the Parish Council – Cllr Sally Leszczynski [Chairman], Cllr Andrew Johnson, Cllr Clive Upton and Clerk Stephen Bowen

District Cllr Ken Atack

No residents of the Parish were in attendance

Minutes:

The meeting was opened at 7.00pm with the Parish Council Chairman chairing the meeting.  Three reports have been received from a) The Parish Council; b) The Village Hall management committee c) Cropredy School Governors.  The full reports have been circulated to all Councillors and residents can receive copies if they so wish by contacting any Councillor or the Clerk.  The Chairman then presented her annual report. Principal points were

  • The appointment of a new Parish Clerk.
  • There are 3 major issues which have dominated Council business in the past year, but unfortunately only very slow progress has been made:
    • The Garners Field new housing development where the original developer has pulled out and we await the announcement of a new developer to take the plan forward.
    • The transfer of the Bourtons Allotments from the current Stonepits site to the new Claridges Piece site off Foxden Way.  Here protracted legal matters have delayed the move.
    • The new Parish website has stalled following the loss of the Neil Hardy’s support.  The Council has now selected a new local partner to relaunch the site and further details are in the Council’s minutes.
  • The removal of bus subsidies by Oxfordshire County Council is now a reality and your Council is investigating what alternatives might be available assuming that Stagecoach do indeed withdraw the 277 service as seems inevitable.
  • The Chairman reflected that during the year the Villages had lost some notable residents, Maurice Tombs, Charlie Connors and most recently Richard White.  They will all be sadly missed.
  • Cllr Paul Wallace who has supported the Council through meetings and practically has warned that his increasing workload is making it impossible for him to continue as a Councillor so we will be looking for a new Council member.

Other matters discussed included

  • The Council advised that it had studied the opportunity to develop a Neighbourhood Plan which is being promoted by the Department for Local Government, but has concluded that the workload may be beyond the level of support available within the community.
  • There is a need to create an Emergency Plan and your Councillors will investigate further what is required.

Discussions concluded at 7.45.

GDPR and Privacy Policy

European Union GDPR (General Data Protection Regulations)

The EU GDPR is designed to help all of us have more control over our personal data, and how is it used.

Who does the information GDPR apply to?

Data subjects, being all visitors and users of any website who are members of the European Union, and therefore who submit personal data. [replace name]  is the data processor and data controller of this site. You can find out more about this law here.

Privacy Policy

Effective from 25th May, 2018

This Privacy Policy sets out how we use and protect information that you may provide when you use this website.  Your privacy is protected and important to us. If you provide identifiable personal information it will only be used to help us fulfil your project requirements.

[replace name]  is the company who collects any personal data submitted through [replace url] 

We may update this policy periodically, please check this page to ensure that you are in agreement with any changes.

What We Collect

Personal information, basically any data that can be used to identify or contact you is collected so we can service your requirements.  This could include your name, business name, address details, email, telephone numbers, or information pertaining to your exhibition stand requirements. You may also at times be asked to leave a message about your enquiry or project brief. Websites also collect your IP address through the use of Cookies (find out more about cookies below).

If you opted-in to our mailing list, you may receive occasional emails on important updates or service information. You have the right to opt-out or and have any personal details removed at any time, please email [replace email address]

What We Do With The Information We Collect

Information is saved until the enquiry is dealt with, and then archived with the project or on cloud based systems if you are an ongoing client. We also retain your contact details and information in the emails you have sent, but you can request to have your personal details deleted at any time.

We will not sell, distribute, or lease your personal information to third parties unless we have your express permission, or are required by law to do so. We may use your personal information to send you relevant information about services we offer, or information you need as part of the services we offer.

Data Security

In our continued commitment to ensuring that your information is secure and to prevent unauthorised access or disclosure, we have suitable physical, electronic and managerial procedures in place to safeguard and secure the information we collect online.

  • Data is stored on a secure cloud-based server or on a secure, password protected computer with limited user access.
  • Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit. Any data you send is at your own risk.
  • We have procedures including 2FA, passwords, restricted access and other security features in place to keep your data secure once we receive it.
  • [replace name]  will NEVER pass on your personal data to third parties without first getting your explicit consent.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
  • If you have previously opted-in to a mailing list, or provided other information, you can find out what information we hold, and ask us to remove or not to use any of it, by writing to, or emailing [replace email address]
  • You may request details of personal information which we hold about you.
  • If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us as soon as possible at [replace email address]  We will promptly correct any information.

Google Analytics

User and Event Data Retention

User-level and event-level data associated with Google Analytics cookies is retained for 14 months and then automatically deleted.

IP Anonymization

I have implemented IP Anonymization, simply put, the last three digits of your IP address are set to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never retained, or written to disk.

Cookies

This site also uses Cookies, find out more or manage them here.