the villages of Great Bourton and Little in the Cherwell District of Oxfordshire

BPC minutes of May 2020 meeting

THE  BOURTONS  PARISH  COUNCIL
Minutes of the VIRTUAL meeting held online on  Tuesday May 12th 2020 at 19:30
Note : The Local Authorities & Police & Crime Panels (Coronavirus) (Flexibility of Local Authority & Police & Crime Panel Meetings) (England & Wales) Regulations 2020  allowed Parish Councils to convene their meetings virtually online.
In attendance online : Cllr Mrs S E Leszczynski (Chairman),  Cllrs Mrs S Upton, A Johnson,  D Walker, D Drummond; CCllr G Reynolds & S Bowen (Clerk) Apologies : Cllr C Upton, DCllr P Chapman.
Declarations of Interest : None
Public Participation : 2 members of the public joined the meeting virtually.
Minutes : The previous Council meetings (April) minutes were received and APPROVED.
Minute ref Item Delegated to
2005-01 Footpaths – Progress Report
2005-04.030 Very comprehensive reports received from our Footpath Warden; many thanks.  These will be collated into a single document and published along with an interactive map on our website.  Walkers are encouraged to report any future issues for inclusion in the report. Clerk
2005-01.031 Letter to be sent to C&RT reporting unsafe condition of canal towpath in GB, which is unusual in being a registered footpath, reminding them of their responsibility under the Countryside Act and requesting confirmation of when the damage will be repaired. Clerk
2005-02 Highways & Road defects – Progress Report
2005-02.032 School Lane has been marked up for pothole repairs, contact with OCC to find out when repairs will take place. Marked holes in Foxden Way have been filled and repairs near the railway bridge have also been made. Cllr Mrs Upton
2005-04 Defibrillators – Progress Report
2005-04.033 Both machines reported to be operating correctly. Information
2005-05 Website development – Progress Report.
Nothing to report Information
2005-06 Projects
Nothing to report Information
2005-07 Playgrounds & Public Spaces
2005-07.034 Government changes to Lockdown still prohibit  Playgrounds from reopening.  Public are advised that they may take unlimited outdoor exercise but must act responsibly  in social distancing and wash hands thoroughly after returning home. Information
2005-07.035 Email received from CDC re Garners Field LAP.  Hayfield Homes advised and this Council to encourage CDC to quickly resolve outstanding issues so LAP can be transferred from HH. Clerk
2005-08 Allotments
2005-08.0036 In the light of a further application for a plot from outside the Parish, a Brief for Cllrs will be prepared reviewing the options for changing the Allotment T&C’s to limit the number of non Parishioners holding plots, to be considered at next meeting. Clerk
2005-09 Public transport
Nothing to report Information
2005-10 Halls
2005-10.037 Village Hall: Currently closed in line with government instruction, to slow transmission of Covid-19. Information
2005-10.038 Community Hall: Currently closed in line with government instruction, to slow transmission of Covid-19. Information
2005-10.039 The CIO Treasurer is to chase up CDC re our request that the allowable discount be applied to the business rates demand Information
2005-10.040 New Hall lease to be expedited, CIO to report any concerns urgently. Clerk
2005-11 Healthcare
2005-11.041 Cropredy Surgery advises the practice is coping well and managing increasing numbers of consultation by video conferencing.  They anticipate that this may continue as a permanent feature. Information
2005-50 Finance & Administration
2005-04.042 The financial statement for May including receipts and payments had been previously circulated to Cllrs and was APPROVED. Information
2005-04.043 5 payments totaling £1482.40 were APPROVED.  To comply with the requirements of the Transparency Code those in excess of £100 are listed below: Information
SW Services : mowing : £511.00
Vision ICT : email hosting : £129.60
2005-50.044 The year end bank reconciliation was circulated and it was RESOLVED to accept this. Information
2005-50.045 The year end accounts were circulated and it was RESOLVED to accept them. Information
2005-50.046 The AGAR annual return was circulated and it was RESOLVED that the Annual Governance Statement could be signed by the Chairman and Clerk. Information
2005-50.047 The AGAR Accounting Statement was reviewed and it was RESOLVED that this could be signed by the Chairman and Clerk. Information
2005-50.048 The Clerk reported that the AGAR annual return was nearly complete, only awaiting the Internal Audit report from our auditor who had been contacted.  He anticipated this could be submitted before the end of May. Information
2005-50.049 The increase in the working-from-home allowance was noted and it was RESOLVED that this could be claimed by the Clerk. Information
2005-60 Planning applications
2005-60.050 20/01110/F : Mr and Mrs Martin, Stonelea: Resubmission of application for 2 dwellings. SUPPORT, with mitigating conditions requested. Information
20/00984/F Fernhill Developments, development on land off School Lane, amendment to (19/01808/F), OBJECT with  conditions requested.
20/00981/R56 : Mr R Hall Bourton Fields Farm : change of use at Little Bourton Acres barn, Hanwell Lane : OBJECT
Decisions
No new decisions
Enforcement matters
No updates
2005-70 Correspondence
2005-70.051 Various correspondence regarding Coronavirus has been received and where appropriate has been circulated and posted on the website. Information
2005-80 New business
No new business raised.
2005-04 County & District Councillors report
CCllr Reynolds attended the early part of the meeting and contributed to discussions on specific matters. Information
Date of next meeting : Tuesday May 5th at 7.30pm as a virtual meeting unless current restrictions lifted.
Meeting closed at 20:35  hrs
Minutes drafted by the Clerk  on 13/05/20.

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