the villages of Great Bourton and Little in the Cherwell District of Oxfordshire

BPC Minutes of Meeting June 2020

THE  BOURTONS  PARISH  COUNCIL
DRAFT Minutes of the VIRTUAL meeting held online on                                                                                                                Tuesday June 9th 2020 at 19:30
Note : The Local Authorities & Police & Crime Panels (Coronavirus) (Flexibility of Local Authority & Police & Crime Panel Meetings) (England & Wales) Regulations 2020  allowed Parish Councils to convene their meetings virtually online.
In attendance online : Cllr Mrs S E Leszczynski (Chairman),  Cllrs Mrs S Upton, A Johnson,  D Walker, D Drummond; CCllr G Reynolds & S Bowen (Clerk) Apologies : Cllr C Upton, DCllr P Chapman.
Declarations of Interest : Cllr Mrs Upton (Burial Ground Warden)
Public Participation : NO  members of the public joined the meeting virtually.
Minutes : The previous Council meetings (May) minutes were received and APPROVED.
Minute ref Item Delegated to
2005-01 Footpaths – Progress Report
2006-04.052 Comment was made about recent communication from OCC about money available to invest in upgrades/repairs to cycle paths and footpaths and the Chairman asked if this could be used to repair country lanes often used as cycle and walking routes, especially the broken edges. CCllr Reynolds advised that he felt this unlikely and such repairs  should be requested through OCC Highways using the FixMyStreet as normal practice. Cllrs discussed the legality of cycling on footways alongside main roads where there is no designated cycle path. and Cllr Reynolds commented that this was an issue all around Banbury. Information
2006-01.053 A reminder has been sent to C&RT requesting urgent attention to the public R-o-W section of the towpath now in poor and dangerous state of repair. Information
2006-02 Highways & Road defects – Progress Report
2006-02.054 Further conversations with OCC Highways about repairs to School Lane after some other potholes were dealt with; no decision about when this will happen and it is expected to be extensive and costly. Cllr Mrs Upton
2005-04 Defibrillators – Progress Report
2006-04.055 LB working OK; update to be requested from Cllr Upton re GB unit. Clerk
2006-05 Website development – Progress Report.
Nothing to report
2006-06 Projects : Garners Field
2006-06.056 Reports from residents received confirming that the LAP is being used despite closure under Government regulations; this is an offence under Covid guidance. Gates have been resecured and new notices erected. Information
2006-06.057 The Garners Field Residents Association reports concerns about issues with the grounds management company contractor and the annual maintenance fee.  This is an ongoing matter and relates to issues with the LAP and surrounding public space, clarification is required from Hayfield Homes and CDC. Chairman & Clerk authorised by Council to work to resolve matter and report back at next meeting. Information
2006-07 Playgrounds & Public Spaces
2006-07.058 Playgrounds remain closed under Government Covid instructions at this time. Routine maintenance issues are being investigated. The clerk reported that the twice-yearly weed-killing spray of pavements, road edges and public spaces throughout both villages had been carried out in May.
2006-08 Allotments
2006-08.059 A new application has been received from a GB resident bringing the wait list to 6. Information
2006-09 Public transport
Nothing to report Information
2006-10 Halls
Village Hall: Currently closed in line with government instruction, to slow transmission of Covid-19. Information
Community Hall: Currently closed in line with government instruction, to slow transmission of Covid-19. Information
2006-10.060 Urgent request to be sent to CHMC requesting a response to the draft lease circulated many months ago. Clerk
2006-11 Healthcare
2006-11.061 Communication Cropredy Surgery confirmed they are coping well under new working processes.  They expressed concerns about new track & trace procedures advising that this could cause significant difficulties if they had to isolate whole teams of staff. Information
2006-11.062 The Surgery has made an application to extend their practice boundary as they have capacity for new patients now. Information
2006-50 Finance & Administration
2006-04.063 The financial report for June including receipts and payments had been previously circulated to Cllrs and was APPROVED. Information
6 payments totaling £1,709.23 were APPROVED.  To comply with the requirements of the Transparency Code those in excess of £100 are listed below: Information
K C Graphics : website hosting : £210.60
Salary payments (consolidated) : £1,150.00
Prysebros Ltd : weedkill treatments : £294.00
2006-50.064 Concerns remain about the effect of the illness of our Internal Auditor who in currently unavailable to sign the AGAR to facilitate its submission.  Clerk to take advice about potential resolutions to this problem. Clerk
2006-60 Planning applications
New Applications Information
No new applications received
Decisions
No new decisions
Enforcement matters
No updates
2006-70 Correspondence
2006-70.065 Various correspondence regarding Coronavirus has been received and where appropriate has been circulated and posted on the website. Information
2006-80 New business
2006-80.066 Letter received from Marie Curie requesting we consider making a donation.  The Policy of the Council is to focus charitable donations on local charities, or national charities when they have made a significant impact within the Parish.  Also at this time of pandemic our financial reserves will become stretched this year as we suffer the loss of circa £4k due to the cancellation of Fairport, so we have determined not to donate to this charity. Information
2006-80.067 The replacement of the Burial Ground Warden following the sad passing of Mr George Ennis has not been resolved.  The Chairman proposed that Mr David Upton be asked if he would take on the duties as they predominately concerned with physical activities at the Burial Ground with limited administrative work.  It was RESOLVED that this be actioned. Information
2006-90/91 County & District Councillors report
2006-91.068 No specific updates but CCllr Reynolds contributed to various topics discussed. Information
Date of next meeting : Tuesday July 14th at 7.30pm as a virtual meeting unless current restrictions lifted.
Meeting closed at 20:04  hrs
Minutes drafted by the Clerk  on 10/06/20.

Our much-loved printed village Newsletter, the Broadsheet is delivered to every address in both villages at the end of each month. View and download previous copies here.

Recent Posts

TWO LOVELY VILLAGES IN NORTH OXFORDSHIRE

©2024 | KC Graphics Ltd   |  Premium Hosting by Rocket

GDPR and Privacy Policy

European Union GDPR (General Data Protection Regulations)

The EU GDPR is designed to help all of us have more control over our personal data, and how is it used.

Who does the information GDPR apply to?

Data subjects, being all visitors and users of any website who are members of the European Union, and therefore who submit personal data. [replace name]  is the data processor and data controller of this site. You can find out more about this law here.

Privacy Policy

Effective from 25th May, 2018

This Privacy Policy sets out how we use and protect information that you may provide when you use this website.  Your privacy is protected and important to us. If you provide identifiable personal information it will only be used to help us fulfil your project requirements.

[replace name]  is the company who collects any personal data submitted through [replace url] 

We may update this policy periodically, please check this page to ensure that you are in agreement with any changes.

What We Collect

Personal information, basically any data that can be used to identify or contact you is collected so we can service your requirements.  This could include your name, business name, address details, email, telephone numbers, or information pertaining to your exhibition stand requirements. You may also at times be asked to leave a message about your enquiry or project brief. Websites also collect your IP address through the use of Cookies (find out more about cookies below).

If you opted-in to our mailing list, you may receive occasional emails on important updates or service information. You have the right to opt-out or and have any personal details removed at any time, please email [replace email address]

What We Do With The Information We Collect

Information is saved until the enquiry is dealt with, and then archived with the project or on cloud based systems if you are an ongoing client. We also retain your contact details and information in the emails you have sent, but you can request to have your personal details deleted at any time.

We will not sell, distribute, or lease your personal information to third parties unless we have your express permission, or are required by law to do so. We may use your personal information to send you relevant information about services we offer, or information you need as part of the services we offer.

Data Security

In our continued commitment to ensuring that your information is secure and to prevent unauthorised access or disclosure, we have suitable physical, electronic and managerial procedures in place to safeguard and secure the information we collect online.

  • Data is stored on a secure cloud-based server or on a secure, password protected computer with limited user access.
  • Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit. Any data you send is at your own risk.
  • We have procedures including 2FA, passwords, restricted access and other security features in place to keep your data secure once we receive it.
  • [replace name]  will NEVER pass on your personal data to third parties without first getting your explicit consent.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
  • If you have previously opted-in to a mailing list, or provided other information, you can find out what information we hold, and ask us to remove or not to use any of it, by writing to, or emailing [replace email address]
  • You may request details of personal information which we hold about you.
  • If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us as soon as possible at [replace email address]  We will promptly correct any information.

Google Analytics

User and Event Data Retention

User-level and event-level data associated with Google Analytics cookies is retained for 14 months and then automatically deleted.

IP Anonymization

I have implemented IP Anonymization, simply put, the last three digits of your IP address are set to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never retained, or written to disk.

Cookies

This site also uses Cookies, find out more or manage them here.