Community Hot Weather Guidance

In Oxfordshire, a heatwave is declared when temperatures meet or exceed 27°C for a period of at least three consecutive days.

During a heatwave, the Met Office may release an Extreme Heat Warning. This warning is designed to highlight the potential impacts of extreme heat to protect lives and property, helping people make better decisions to stay safe and thrive.

The UK Health Security Agency (UKHSA) may also release a Heat-Health Alert. For more information on the UKHSA heat-health alerts, including how to sign-up to receive alerts,
please  visit:

Your local District, Town or Parish Council may open cool spaces during periods of high

temperatures and heat waves. Voluntary groups may also support spaces or even set up
their own. Cool spaces are designed to offer local residents accessible and welcoming
locations where they can seek shelter from the sun, stay cool and enjoy some company. It
is important to consider supporting those who are vulnerable with travelling to and from
spaces, however it may be safer for some to remain home.

Your local District Council will also have a Severe Weather Emergency Protocol which they
may activate during hot weather to support those who are homeless. Please contact your
District Council or check their website for more information.

Advice for Residents During Periods of Hot Weather: 

To reduce heat generated in the home, check your heating is off, turn off lights and
electrical equipment not in use and try to cook at cooler times of the day. For essential
devices that emit heat, consider closing doors to those rooms.

To stay cool in the home during the day, shade, or cover windows.

Open windows (when it is safe to do so) when the air feels cooler
outside, such as at night, and get air flowing through the home to
create a crosswind and consider sleeping downstairs where it is cooler

Use electric fans if the air temperature is below 35°C, but do not aim
the fan directly at your body as this can lead to dehydration.

It may be cooler outside in the shade or in a public building (such as

places of worship, or supermarkets) so consider a visit to cool down if you

are able to safely travel there without putting yourself at more risk from the heat.

Extended periods of higher day and night-time temperatures can put our bodies under
stress and exacerbate underlying or undiagnosed health conditions. Managing higher
temperatures at home during day and night is equally important to protect our health.

If you are concerned someone may be overheating, seek medical advice by contacting
NHS 111. In an emergency, or if you think someone has heatstroke, dial 999. For further
information on heat exhaustion and heatstroke symptoms, visit: www.NHS.UK 

GDPR and Privacy Policy

European Union GDPR (General Data Protection Regulations)

The EU GDPR is designed to help all of us have more control over our personal data, and how is it used.

Who does the information GDPR apply to?

Data subjects, being all visitors and users of any website who are members of the European Union, and therefore who submit personal data. [replace name]  is the data processor and data controller of this site. You can find out more about this law here.

Privacy Policy

Effective from 25th May, 2018

This Privacy Policy sets out how we use and protect information that you may provide when you use this website.  Your privacy is protected and important to us. If you provide identifiable personal information it will only be used to help us fulfil your project requirements.

[replace name]  is the company who collects any personal data submitted through [replace url] 

We may update this policy periodically, please check this page to ensure that you are in agreement with any changes.

What We Collect

Personal information, basically any data that can be used to identify or contact you is collected so we can service your requirements.  This could include your name, business name, address details, email, telephone numbers, or information pertaining to your exhibition stand requirements. You may also at times be asked to leave a message about your enquiry or project brief. Websites also collect your IP address through the use of Cookies (find out more about cookies below).

If you opted-in to our mailing list, you may receive occasional emails on important updates or service information. You have the right to opt-out or and have any personal details removed at any time, please email [replace email address]

What We Do With The Information We Collect

Information is saved until the enquiry is dealt with, and then archived with the project or on cloud based systems if you are an ongoing client. We also retain your contact details and information in the emails you have sent, but you can request to have your personal details deleted at any time.

We will not sell, distribute, or lease your personal information to third parties unless we have your express permission, or are required by law to do so. We may use your personal information to send you relevant information about services we offer, or information you need as part of the services we offer.

Data Security

In our continued commitment to ensuring that your information is secure and to prevent unauthorised access or disclosure, we have suitable physical, electronic and managerial procedures in place to safeguard and secure the information we collect online.

  • Data is stored on a secure cloud-based server or on a secure, password protected computer with limited user access.
  • Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit. Any data you send is at your own risk.
  • We have procedures including 2FA, passwords, restricted access and other security features in place to keep your data secure once we receive it.
  • [replace name]  will NEVER pass on your personal data to third parties without first getting your explicit consent.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
  • If you have previously opted-in to a mailing list, or provided other information, you can find out what information we hold, and ask us to remove or not to use any of it, by writing to, or emailing [replace email address]
  • You may request details of personal information which we hold about you.
  • If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us as soon as possible at [replace email address]  We will promptly correct any information.

Google Analytics

User and Event Data Retention

User-level and event-level data associated with Google Analytics cookies is retained for 14 months and then automatically deleted.

IP Anonymization

I have implemented IP Anonymization, simply put, the last three digits of your IP address are set to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never retained, or written to disk.


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