the villages of Great Bourton and Little in the Cherwell District of Oxfordshire

Bourton Parish Council – Draft Minutes of the May meeting

THE  BOURTONS  PARISH  COUNCIL
DRAFT Minutes of the meeting held at the Village Hall, Great Bourton on                                                                                                                Tuesday May 14th 2018 at 19:50
Present : Cllr Mrs S E Leszczynski (Chairman),  Cllrs Mrs S Upton, A Johnson, C Upton, D Walker.
In attendance : K Drummond (Acting Clerk),  Apologies : Cllr D Drummond, CCllr G Reynolds, DCllr P Chapman (all business), S Bowen-Clerk (Holiday)
Declarations of Interest : None
Public Participation : There were NO members of the public in attendance.
Minutes : The previous meeting (April) minutes were received and APPROVED.
Co-option to fill Councillor vacancy : Mr C Upton was co-opted having been proposed by the Chairman, seconded by Cllr Johnson.
Minute ref Item Delegated to
1904-01 Footpaths – Progress Report
1904-01.034 The footpath warden has not been able to walk the footpaths recently. Cllr Drummond will be assisting when he is fit enough to do so. Cllr S Upton suggested that any of councillors walk each of footpaths they deemed necessary and report any issues. Information
1904-02 Highways & Road defects – Progress Report
1904-02.035 Cllrs Leszczynski and S Upton met with Mr N Watson, OCC senior Highways and Drainage technician. One scheduled inspections has been missed and Cllr Upton was concerned that potholes have not been repaired or marked for repair, and there are still several issues waiting to be resolved in Little Bourton. Information
1904-02.036 ‘Minor patching’ (more extensive than individual potholes) is to be added to schedule of work for the Bourtons as follows : Information
GB :Swan Lane, School Lane
LB : Spring Lane, Chapel Lane/Buzzards Close jct. by September, and potholes will be temporarily made safe until then. The drainage problem in Little Bourton will also be addressed.
1904-03 Village benches – Progress Report
1904-03.037 Resident who has been finishing bench repairs is no longer available due to work commitments. The bench on Southam Road GB needs the slats replacing, another resident will be approached. The materials are in storage. Chairman
1904-04 Defibrillators – Progress Report
1904-04.038 Both machines inspected and OK. Information
1904-04.039 The interior light on the Little Bourton defibrillator is now working. Pads and batteries in both machines have now been replaced at a cost of £458, paid for by the parish council. A contingency will be put in the budget for this in future. Information
1904-05 Website development – Progress Report.
1904-05.040 A meeting will be held with the website manager to set up an online calendar on the website for booking requests for the community hall. These will be picked up manually as they may clash with bookings made by telephone. Cllr Mrs Upton
1904-06 Garners Field development – Progress Report
1904-06.041 A snagging meeting was due to be held on Wednesday 22nd May but this has been cancelled as the site will not be ready. Information
1904-07.042 Legal transfer of the site could take up to 2 months, Aplins Solicitors have sent an invoice to pay for searches to be done but it was decided that payment be withheld until it was made clear what the searches were for and if they were necessary. Chairman
1904-07 Playgrounds & Public Spaces
1904-07.043 Great Bourton – Nothing to report. Well cared for, as usual. Information
1904-07.044 There were smashed beer bottles in the Little Bourton playground which were cleared up by Cllr C Upton. Information
1904-07.045 New markers have been placed in the Burial Ground for new graves by Cllr Mrs Upton and Mr David Upton, thanks were expressed. Information#
1904-08 Allotments
1904-08.046 There are 2 people on the waiting list who will be contacted as a current tenant wishes to give up half of their plot. The 2 half plots will be registered as a and b for documentation reasons. Information
1904-09 Public transport
1904-09.047 Letter to OCC David Taylor. Cllr S Upton has spoken to one of his team who said the letter seemed muddled and hadn’t asked for a meeting, but has now asked Mr Taylor to contact the parish council to set one up. Information
1904-10 Village Hall
1904-10.048 The PC will approach Mr G Barratt to re-paint the white lines on the steps of the village hall. Cllr C Upton already has the paint for this. Cllr Mrs Upton
1904-11 Healthcare
1904-011.049 Cllr A Johnson attended a PPG meeting and will circulate the minutes to councillors. Cllr Johnson
1904-50 Finance & Administration
1904-50.050 The financial report for May 2019 had been circulated and was APPROVED. Information
1904-50.051 5 payments totalling £1,657.38 were APPROVED. A further payment of £409 to Aplins solicitors was deferred for more detailed information. To comply with the requirements of the Transparency Code those in excess of £100 are listed below:
CDC:  Bi annual dog bin emptying charge                         £ 384.00
K C Graphics: Website hosting                                             £ 468.00
Tessa Hennessy Solicitor: Legal advice re CH charity     £ 400.00
SW Services: May mowing charge                                       £  375.00
1904-52.052 AGAR exemption form not approved as councillors wanted more information; the deadline is not until the end of June so this will be approved at the June meeting.
1904-52.053 The annual accounts for year ending March 2019 will be approved at the June meeting.
1904-52.054 Standing Orders and Financial Regulations  had been previously circulated but are in need of further review.
1905-52-055 The burial ground records need to be reviewed to ensure compliance with latest legislation.
1904-60
1904-60.056 Planning applications Information
19/00627/F The Beeches – no objections.
1904-60.057 Decisions: Information
19/00301/OUT Land adjacent to Spring Lane – refused.
Enforcement matters:
1904-60.058 A meeting is being arranged with the Planning Dept to discuss current issues. Chairman
1904-70 Correspondence
1904-70.059 CDC are launching a charity lottery to support local good causes in parishes, PC will attend the meeting. Chairman
1904-80 New business:
1904-80.060 Report from P Drury, coordinating PCC, Friends of All Saints and BPC grant application re Church clock and tower: The tender process is complete, a meeting is being held on 19th May to discuss these. The parish council need to see a breakdown of costs as only clock repairs are relevant to PC. There was a discussion as to whether there needs to be a faculty for the clock. [Information subsequent to meeting: Yes, it appears that faculty must be requested] Information
1904-80.061 100 tickets for Fairport will be available this year, planned date for sale is Tuesday 18th June, £45 per ticket. Information
1904-80.062 Welcome pack for new residents: This is currently under development but should be available for distribution in early June. Information
1904-90 County & District Councillors report
No District or County Councillors were present, see apologies, so no updates provided.
Date of next meeting : Tuesday June 11th 7.30pm in the Village Hall.
Meeting closed at 21:21  hrs
Minutes drafted by the Acting Clerk  on 10/04/19.

Our much-loved printed village Newsletter, the Broadsheet is delivered to every address in both villages at the end of each month. View and download previous copies here.

Recent Posts

TWO LOVELY VILLAGES IN NORTH OXFORDSHIRE

©2025 | KC Graphics Ltd   |  Premium Hosting by Rocket

GDPR and Privacy Policy

European Union GDPR (General Data Protection Regulations)

The EU GDPR is designed to help all of us have more control over our personal data, and how is it used.

Who does the information GDPR apply to?

Data subjects, being all visitors and users of any website who are members of the European Union, and therefore who submit personal data. [replace name]  is the data processor and data controller of this site. You can find out more about this law here.

Privacy Policy

Effective from 25th May, 2018

This Privacy Policy sets out how we use and protect information that you may provide when you use this website.  Your privacy is protected and important to us. If you provide identifiable personal information it will only be used to help us fulfil your project requirements.

[replace name]  is the company who collects any personal data submitted through [replace url] 

We may update this policy periodically, please check this page to ensure that you are in agreement with any changes.

What We Collect

Personal information, basically any data that can be used to identify or contact you is collected so we can service your requirements.  This could include your name, business name, address details, email, telephone numbers, or information pertaining to your exhibition stand requirements. You may also at times be asked to leave a message about your enquiry or project brief. Websites also collect your IP address through the use of Cookies (find out more about cookies below).

If you opted-in to our mailing list, you may receive occasional emails on important updates or service information. You have the right to opt-out or and have any personal details removed at any time, please email [replace email address]

What We Do With The Information We Collect

Information is saved until the enquiry is dealt with, and then archived with the project or on cloud based systems if you are an ongoing client. We also retain your contact details and information in the emails you have sent, but you can request to have your personal details deleted at any time.

We will not sell, distribute, or lease your personal information to third parties unless we have your express permission, or are required by law to do so. We may use your personal information to send you relevant information about services we offer, or information you need as part of the services we offer.

Data Security

In our continued commitment to ensuring that your information is secure and to prevent unauthorised access or disclosure, we have suitable physical, electronic and managerial procedures in place to safeguard and secure the information we collect online.

  • Data is stored on a secure cloud-based server or on a secure, password protected computer with limited user access.
  • Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit. Any data you send is at your own risk.
  • We have procedures including 2FA, passwords, restricted access and other security features in place to keep your data secure once we receive it.
  • [replace name]  will NEVER pass on your personal data to third parties without first getting your explicit consent.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
  • If you have previously opted-in to a mailing list, or provided other information, you can find out what information we hold, and ask us to remove or not to use any of it, by writing to, or emailing [replace email address]
  • You may request details of personal information which we hold about you.
  • If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us as soon as possible at [replace email address]  We will promptly correct any information.

Google Analytics

User and Event Data Retention

User-level and event-level data associated with Google Analytics cookies is retained for 14 months and then automatically deleted.

IP Anonymization

I have implemented IP Anonymization, simply put, the last three digits of your IP address are set to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never retained, or written to disk.

Cookies

This site also uses Cookies, find out more or manage them here.