BPC Draft Minutes – April ’19 Meeting

DRAFT Minutes of the meeting held at the Village Hall, Great Bourton on                                                                                                                Tuesday April 9th 2018 at 20:10
Present : Cllr Mrs S E Leszczynski (Chairman),  Cllr A Johnson, C Upton, D Drummond
In attendance : S Bowen (Clerk),  Apologies : Cllr Mrs Upton (holiday), Cllr D Walker (personal), CCllr G Reynolds (illness), DCllr P Chapman (business)
Declarations of Interest : None
Public Participation : There were NO members of the public in attendance.
Minutes : The previous meeting (March) minutes were received and APPROVED.
Minute ref Item Delegated to
1904-01 Footpaths – Progress Report
1904-01.001 No reported issues have been made. Information
1904-01.002 In response to the request for certain dog bin locations to be reconsidered the following was RESOLVED :
1.  The bin in Swan Lane will be left in its current position  for now, but the situation would continue to be monitored  as discussions with CDC had confirmed that moving it closer to Stanwell Lane best suited the collector. Information
2.  The bin in South View whose relocation had been requested by a resident will be declined as discussions with the collector revealed it was well used in its current location. Information
1904-02 Highways & Road defects – Progress Report
1904-02.003 Thames Water have visited the protruding manhole in Manor Road, and will investigate the history of the case and report back to us. Cllr Mrs Upton
1904-02.004 It was RESOLVED that a letter be sent to Paul Wilson for the N. Oxon area of OCC Highways commenting on the very poor condition of Foxden Way & parts of Crow Lane, following their use last year as a diversionary route during the closure of Main Street, and that although OCC had declined to recover repair costs from the contractor, the responsibility still rested with them to provide roads in good condition. Clerk
1904-03 Village benches – Progress Report
1904-03.005 The bench at the junction of Main Street/Southam Road still requires its slats to be renewed and this will be expedited. Chairman
1904-04 Defibrillators – Progress Report
1904-04.006 Both defibrillators inspected and OK. Information
1904-04.007 Replacement parts for the 2 machines are required, namely batteries & pads (both time expired) and these have been ordered and will be fitted on receipt. Information
1904-05 Website development – Progress Report.
1904-05.008 In the absence of Cllr Mrs Upton no update available, although it was noted that the new pages for the display of PC information and related training for the Clerk had yet to be completed. Information
1904-06 Garners Field development – Progress Report
1904-06.009 As reported in the APM, all social housing has been handed over to the Housing Association and the majority of market houses have been sold.  Completion pf the site in anticipated in early summer. Information
1904-06.010 The new Community Hall build is also nearing completion and preparations for final inspection, snagging and legal handover are underway. Information
1904-07 Playgrounds & Public Spaces
1904-07.011 GB inspection : completed and no litter, condition reported as “immaculate” and thanks are expressed to local residents who are caring for this playground.  They know who they are! Information
1904-07.012 LB inspection : equipment OK but large amount of litter present.  It would be appreciated if local residents could provide the same level of care as at the GB playground.  The purchase of a further litter bin for the shelter will be expedited. Clerk
1904-08 Allotments
1904-08.013 One tenancy resignation has been received and the 1st resident on the waiting list has been issued with a new tenancy agreement.  A further resident has been added to the waiting list which remains at 2. Information
1904-09 Public transport
1904-09.014 A 2nd meeting has been held with the MD of Stagecoach Oxford but unfortunately it is not possible for the B4 service to Hanwell View to be extended to The Bourtons for operational and technical reasons. Information
1904-09.015 It was suggested by the MD that we write to OCC requesting their consideration of our extension proposal when the B4 route is re tendered shortly. Chairman
1904-10 Village Hall
1904-10.016 A report from a resident has been received regarding the presence of teenagers nearby the oil tank again, and smoking of illegal substances was suspected.  This has been reported to Thames Valley Police who have agreed to increase their patrols in the area in the evenings. Information
1904-10.017 The repainting of the safety white lines on the steps is overdue and a local handyman is viewing to provide a quote. Clerk
1904-11 Healthcare
1904-011.018 The concern previously expressed about the potential relocation of the cancer scanner at the Churchill Hospital has been reviewed, and while privatisation of their service will proceed its location will remain at the Churchill. Information
1904-50 Finance & Administration
1904-50.019 The financial report for April had been circulated and was APPROVED. Information
1904-50.020 4 payments totalling £968.22 were APPROVED and to comply with the requirements of the Transparency Code those in excess of £100 are listed below : Information
WEL Medical Ltd : replacement parts for defibrillators : £458.22
Arrow Accounting : internal audit fee : £255.00
SW Services : March mowing fee : £205.00
1904-52.021 The 2018/19 internal audit report has been received and it was RESOLVED to accept the report in full.  No concerns were reported and no actions are required. Information
1904-52.022 Nominations for the upcoming Council elections have closed and CDC have confirmed that 5 residents nominations have been accepted, meaning that they will be elected unopposed on May 2nd.  The relevant notice has been posted.  The Councillor vacancy will be filled by co-option as soon as possible. Information
1904-52.023  The Clerk presented his review of preparations for the External Audit, and it was RESOLVED that an exemption will be requested as we comply with the stated conditions.  The completed documents will be completed and displayed in line with the requirements of the Transparency Code in due course. Clerk
1904-60 Planning applications
1904-60.024 New applications : no new applications have been received. Information
1904-60.025 Decisions Information
19/00250/OUT : 3 dwellings at Crockwell Barn : granted with conditions Information
Enforcement matters
1904-60.026 Further visits & discussions have taken place with the landowner regarding The Paddocks and compliance work has been agreed by CDC. Information
1904-60.027 Legal process has been started regarding non compliance on land adjacent to the Gt Bourton/Cropredy road. Information
1904-70 Correspondence
1904-70.028 Resident email re future plans for Village Hall were discussed in the APM and minuted. Information
1904-70.029 Email received from OCC regarding Emergency Planning & associated documents to be circulated to Cllrs for their consideration.  Decision to be taken at next meeting regarding development of suitable plan Clerk
1904-80 New business
1904-80.030 No further information currently available re grant application to support Clock tower & clock refurbishment. Information
1904-80.031 Discussion re distribution of Fairport tickets : email to be sent to Gareth Williams, the organiser to confirm 2019 proposed allocation. Chairman
1904-80.032 Plans for Fairport ticket distribution discussed; current system to be retained but in light of previous years’ inability to sell full allocation, festival to be promoted on Garners Field estate. Information
1904-80.033 Welcome pack development continues but finalisation to be accelerated as new Garners Field homes now being occupied. Information
1904-90 County & District Councillors report
No County or District Councillors present so no updates available. Information
Date of next meeting : Tuesday May 14th in the Village Hall,  following after AGM  at 7.30pm.
Meeting closed at 21:35  hrs
Minutes drafted by the Clerk on 10/04/19.

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