THE BOURTONS PARISH COUNCIL |
||
| DRAFT Minutes of the meeting held at the Village Hall, Great Bourton on Tuesday May 8th 2018 at 19:45 immediately following the AGM | ||
| Present : Cllr Mrs S E Leszczynski (Chairman), Cllrs Mrs S Upton, A Johnson, C Upton, D Walker, | ||
| In attendance : S Bowen (Clerk), CCllr/DCllr G Reynolds Apologies : Cllr T Sowler (private business) | ||
| Declarations of Interest : None | ||
| Public Participation : There were NO members of the public in attendance. | ||
| Minutes : The previous meeting (April) minutes were received and APPROVED. | ||
| Minute ref | Delegated to | |
| 1804-01 | Footpaths – Progress Report | |
| 1804-01.032 | The Chairman discussed her report of the recent meeting between OCC rights of way officers and Mr Pearson of Peewit Farm concerning the condition of the path that runs through his stockyard and is frequently impassable due to slurry/mud. Several options were discussed but no solution has been agreed and a further visit by the new ROW officer Beth Rutterford will be arranged. This will be kept under review to achieve a more satisfactory outcome. | Clerk |
| 1804-02 | Highways & Road defects – Progress Report | |
| 1804-02.033 | Cllr Mrs Upton reported that she had met with the highways inspector and some potholes have been marked for attention. The inspector’s area has recently been extended to include parts of Banbury so time in the villages will be reduced. | Information |
| 1804-02.034 | The Clerk advised that he had been notified by OCC that they will not be requiring redress by the contractor who installed the new sewer serving Garners Field as had previously been advised, but will take on the repair of the potholes directly. A letter will be sent to OCC pointing that all damage to the roads affected by the diversions have to be repaired fully. It was also confirmed that Hayfield Homes have agred to reinstate the verges damaged along Foxden Way. | Clerk |
| 1804-02.035 | The highways inspector has again revisited the raised manhole cover in Manor Road and confirmed that to achieve an effective repair the manhole will have to be lowered by at least one brick and this is Thames Water’s responsibility. This will be followed up with TW. | Cllr Mrs Upton |
| 1804-03 | Village benches – Progress Report | |
| 1804-02.036 | All benches, with the exception of the one at Main Street/Southam Road junction have been upgraded. Final painting and trimming of overlong bolts to be completed. The contractor will be encouraged to complete quickly. | Clerk |
| 1804-04 | Defibrillators – Progress Report | |
| 1804-04.037 | Both deribrillators inspcted and are working satisfactorily. | Information |
| 1804-05 | Website development – Progress Report. | |
| 1804-05.038 | Dates have bee AGREED for initial website operation training to be given to the Chairman and Clerk. | Cllr Mrs Upton |
| 1804-05.039 | New compliant council email: Vision ICT have confirmed that bourtonsparishcouncil-cherwell.gov.uk is acceptable to the Government body and Councillor email addresses will be available shortly to ensure we comply with the requirements of the new General Data Protection Regulations. These will be circulated to interested parties and the noticeboards will be updated. The cost of set-up, 2 years domain name rental and email addresses is £301 and this was AGREED. | Information |
| 1804-06 | Garners Field development – Progress Report | |
| There was nothing to report, apart from observed progress with the building schedule of houses and the community hall. The next meeting of the steering working party to be arranged shortly. | Information | |
| 1804-07 | Playgrounds & Public Spaces | |
| 1804-07.040 | GB inspection : All OK | Information |
| 1804-07.041 | LB inspection : Equipment OK, a small amount of rubbish was found around the shelter and this was collected. The now defunct dog waste bin remains in the layby and its removal will be expedited. | Cllr Mrs Upton |
| 1804-07.042 | A small amount of unwanted concrete has been dumped in the layby. If anyone knows anything about this they are encouraged to advice the Council. | Information |
| 1804-043 | Investigation continues to locate a supplier of a toddler swing for the playground. | Information |
| 1804-08 | Allotments | |
| 1804-08.044 | 2 new applications have been received and granted. There is now only 1 plot remaining. | Information |
| 1804-08.045 | It was RESOLVED that a fair pricing policy be adopted for new tenants taking on plots part way through the year with a £5 reduction for each quarter year. | Information |
| 1804-09 | Public transport | |
| 1804-09.046 | A productive meeting was held with Community First Oxfordshire to discuss options to try and reinstate some more regular transport provision. It was suggested that a Transport Needs Survey would be beneficial and this is being investigated. Your Council would welcome comments or suggestions from any residents about the type, regularity and times of transport needs. Please follow the website for further information. | Information |
| 1804-10 | Village Hall | |
| 1804-10.047 | A meeting is to be set up with the CFO Community buildings advisor about the new Hall. | Clerk |
| 1804-11.048 | The damaged cover on the Village Hall oil tank is proving difficult to repair as finding the correct,sufficiently strong, fire retardent boarding is taking time. This is a serious problem in that there is evidence of young people climbing onto the oil tank and also smoking in the vicinity. This is both a Health & Safety and a fire risk. The Council will consult with the relevant authorities (Police and Fire Service) about the best way to deal with this matter, and to deter young people from climbing on the tank, endangering themselves and the tank. | Information |
| 1804-11 | Healthcare | |
| 1804-11.049 | No updates, but it was felt that a reminder to our local MP about the availability of visas for doctors wishing to fill training places at The Horton hospital might be appropriate. A letter will be drafted. | Cllr Johnson |
| 1804-50 | Finance & Administration | |
| 1804-50.050 | The financial statement for May was received and APPROVED. | |
| 1804-50.051 | 3 payments totalling £900.25 were APPROVED. In compliance with the Transparency Code those in excess of £100 are detailed below : | |
| – IG & M Cobb – GB playground annual rent £250 | ||
| 1804-50.052 | The Clerk presented the draft Balance Sheet and Income & Expenditure accounts for consideration by Councillors. A few suggestions were made regarding presentation, rather than the figures and these will be incorporated. The balance sheet and accounts will be formally accepted and approved in June. | Information |
| 1804-54 | Data Protection | |
| 1804-54.053 | The Clerk advised that the GDPR letters are now ready to be sent to all Allotment holders advising of their data rights and requesting their permission for the Council to hold their personal data to enable efficient management of the allotments. A note will be included with this mailing advising of the fitment of a new padlock to the allotment entrance gate. | Information |
| 1804-54.054 | The Clerk briefed Councillors about a possible problem with the sale of Fairport tickets and the need for us to share purchasers personal data with the organisers. Advice has been sought from NALC which has initially suggested that this practice would be in breach of GDPR. NALC are taking legal advice and this is awaited. The Chairman is to speak with the organisers to see if an alternative method of proving identity can be adopted to avoid the need for data sharing. | Clerk Chairman |
| 1804-60 | Planning applications | |
| New applications | Information | |
| 1804-60.055 | 18/0553/F : Bellway Homes, Hanwell View development. This seeks to grant permission to extend the noise reduction barrier through the gap caused by a small piece of land not having been included in the original site purchase. Councillors views were expressed that while the barrier might be effective in reducing noise on the development it has had the opposite effect and significantly increased noise in both villages. A response to this effect will be drafted. | Clerk |
| Decisions | Information | |
| 18/00004/F : Mrs Ryder, 8 Uplands Rise, LB APPROVED | Information | |
| 1804-70 | Correspondence | |
| 1804-70.056 | The OALC circular regarding being prepared for the death of a senior national figure was noted. | Information |
| 1804-70.057 | The consultation on powers for dealing with encampments and unauthorised developments was noted and a response will be submitted. | Chairman |
| 1804-70.058 | The change of date for the June Parish Liaison meeting was noted. Cllr Mrs Upton, Cllr S Leszczynski and the Clerk will attend. | Cllr Mrs Upton Clerk |
| 1804-70.059 | The invitation to attend Banbury Town Hall to hear OCC make a presentation about their progress following the shelving of the Unitary propsals was noted, Councillors will confirm who is to attend. The chairman and clerk stated that they expected to be available. | All councillors |
| 1804-70.060 | The letter from a resident of Prospect Cottages regarding parking nearby has been considered and the matter raised will be discussed with the relevant authorities. | Clerk |
| 1804-80 | New business | |
| 1804-80.061 | A resident has raised a concern about vans being parked in the layby opposite GT Bourton Playground, creating a hazard for drivers exiting from Crow Lane. This will be discussed with the Police to understand what safety measures can be taken. | Clerk |
| 1804-90 | County Councillors report | |
| 1804-90.062 | Cllr Reynolds advised that no progress had been made regarding signage or other measures to prevent lorries using unsuitable lanes to access the Chipping Warden storage site, but will be chased up. | Information |
| 1804.91 | District Councillors report | |
| 1804-91.063 | It was reported that newly elected D Cllr Phil Chapman of Williamscot would be taking on responsibility for the Cropredy ward of CDC | Information |
| Date of next meeting : Tuesday 12th June in the Village Hall, at 7.30pm. | ||
| Meeting closed at 21:30 hrs | ||
| Minutes drafted by the Clerk on 10/05/18. | ||
Bourtons Parish Council meeting draft minutes May ’18
Our much-loved printed village Newsletter, the Broadsheet is delivered to every address in both villages at the end of each month. View and download previous copies here.
