the villages of Great Bourton and Little in the Cherwell District of Oxfordshire

Draft minutes of the April Parish Council Meeting

THE  BOURTONS  PARISH  COUNCIL
DRAFT Minutes of the meeting held at the Village Hall, Great Bourton on                                                                                                               Tuesday April 10th 2018 at 20:00 (Following Annual Parish Meeting)
Present : Cllr Mrs S E Leszczynski (Chairman),  Cllrs  A Johnson, C Upton, T Sowler ,
In attendance : S Bowen (Clerk), CCllr/DCllr G Reynolds, DCllr D  Webb.  Apologies : Cllr Mrs Sue Upton (Away), Cllr Dan Walker (Illness)
Declarations of Interest : None
Public Participation : There were no members of the public in attendance.
Minutes : The previous meeting (March) minutes were received and APPROVED.
Minute ref Item Delegated to
1804-01 Footpaths – Progress Report
1803-01.001 No new reports have been received from wardens. Information
1804-01.002 Confirmation received from OCC re meeting at Peewit Farm to review footpaths with landowner.  Clerk to invite our footpath warden. Clerk
1804-02 Highways & Road defects – Progress Report
1804-02.003 The very damaged condition of Foxden Way and connecting local roads following its use as a diversion during the closure of Main Street has been reported to OCC for their urgent action.  No reply received and this will be urgently expedted. Clerk
1804-02.004 Meeting scheduled to review position on HGV’s & car transporters using local roads to access Chipping Warden airfield site,(aka Appletree Industrial Estate, which causes misrouteing) with OCC to investigate possible signage. Information
1804-03 Village benches – Progress Report
1804-03.005 Update required on completion of project and related works. Clerk
1804-04 Defibrillators – Progress Report
1804-04.006 Both defibrillators working OK.  It was reported that the GB unit had the power from the village hall accidently turned off and a solution to this will be investigated. Clerk
1804-05 Website development – Progress Report.
1804-05.007 With Cllr Mrs Upton being away no update available. Information
1804-05.008 The urgent need for training on uploading information was identified at the APM and this will be discussed with the provider. Clerk    Chairman
1804-06 Garners Field development – Progress Report
1804-06.009 Details of agreed “gateway” feature received from HH.  PC would prefer sloping style and plastic rather than timber for better durability.  To be queried with HH. Clerk
1804-06.010 Showroom & sales office now open.  Villagers are welcome to visit and view showhome. Information
1804-07 Playgrounds & Public Spaces
1804-07.011 GB inspection : all good and very tidy. Information
1804-07.012 Wheelie bin docking station still requies installation, to be expedited. Clerk
1804-07.013 LB inspection : all good and very tidy. Information
1804-07.014 Damaged dog bin requires removal. Clerk
1804-07.015 Servicing of adult gym equipment  to be arranged with agreed contractor. Clerk
1804-08 Allotments
1804-08.016 No new applications. Information
1804-09 Public transport
1804-09.017 Confirmation received that County Connect service will finally cease in July.  2017/18 invoice now received from NCC. Information
1804-10 Village Hall
1804-10.018 Meeting held with VHMC regarding opening of Community Hall and discussions about future plans. Joint news release agreed for publication in Broadsheet & website. Information
1804-10.019 Quote still awaited for oil tank cover repair, to be expedited. Clerk
1804-11 Healthcare
1804-11.020 Letter sent to Victoria Prentis MP re need for obstricians to be on overseas visa list.  Reply confirming she is discussiing with Health & Home Secretaries. Information
1804-11.021 Letter sent to OCCG re Horton & need to retain consultant led materity unit.  Reply received.  Detailed report provided to APM Information
1804-50 Finance & Administration
1804-50.022 The financial statement for March was received and APPROVED. Information
1804-50.023 A total of 4 payments totalling £994.38 were APPROVED. In compliance with the Transparency Code regulations those in excess of £100 are detailed below : Information
– CDC : dog bin emptying : £384.38
– Mr Geoff Barrett : gravestone safety work : £110.00 (note : previous cheque lost in post & cancelled, this is replacement)
– NCC : County Connect contribution fee : £450.00
1804-52 Policies & Procedures
1804-52.024 New Data Protection policy received and APPROVED. Information
1804-54 Data Protection
1804-54.025 Data Protectin audit completed circulated and APPROVED. Information
1804-60 Planning applications
1804-60.026 New applications Information
17/01044/F Monte Blackburn : amendments to M40 services application deleting hotel and changing access.  It was RESOLVED to input objections.
1804-60.027 Decisions Information
18/00004/F : Mrs Ryder, 8 Uplands Rise, LB APPROVED
18/00268/F – Mr & Mrs Evans, Pennybuckle Cottage, Church Clse, GB, APPROVED
1804-70 Correspondence
1804-70.028 Note received describing difficulties in exiting Chapel Lane, LB onto Southam Road due to cars parked in bus layby.  Enquiries to be made to confirm if parking restrictions apply. Clerk
1804-80 New business
1804-80.029 Advance information to be published regarding ticketing process for Fairport Convention. Chairman
1804-90 County Councillors report
1804-90.030 No new updates provided. Information
1804.91 District Councillors report
1804-91.031 No new updates provided. Information
Date of next meeting : Tuesday May 8th in the Village Hall, at 7.30pm.  Note : AGM will precede Council meeting and start at 7.00pm
Meeting closed at 21:50  hrs
Minutes drafted by the Clerk on 11/04/18.

Our much-loved printed village Newsletter, the Broadsheet is delivered to every address in both villages at the end of each month. View and download previous copies here.

Recent Posts

TWO LOVELY VILLAGES IN NORTH OXFORDSHIRE

©2024 | KC Graphics Ltd   |  Premium Hosting by Rocket

GDPR and Privacy Policy

European Union GDPR (General Data Protection Regulations)

The EU GDPR is designed to help all of us have more control over our personal data, and how is it used.

Who does the information GDPR apply to?

Data subjects, being all visitors and users of any website who are members of the European Union, and therefore who submit personal data. [replace name]  is the data processor and data controller of this site. You can find out more about this law here.

Privacy Policy

Effective from 25th May, 2018

This Privacy Policy sets out how we use and protect information that you may provide when you use this website.  Your privacy is protected and important to us. If you provide identifiable personal information it will only be used to help us fulfil your project requirements.

[replace name]  is the company who collects any personal data submitted through [replace url] 

We may update this policy periodically, please check this page to ensure that you are in agreement with any changes.

What We Collect

Personal information, basically any data that can be used to identify or contact you is collected so we can service your requirements.  This could include your name, business name, address details, email, telephone numbers, or information pertaining to your exhibition stand requirements. You may also at times be asked to leave a message about your enquiry or project brief. Websites also collect your IP address through the use of Cookies (find out more about cookies below).

If you opted-in to our mailing list, you may receive occasional emails on important updates or service information. You have the right to opt-out or and have any personal details removed at any time, please email [replace email address]

What We Do With The Information We Collect

Information is saved until the enquiry is dealt with, and then archived with the project or on cloud based systems if you are an ongoing client. We also retain your contact details and information in the emails you have sent, but you can request to have your personal details deleted at any time.

We will not sell, distribute, or lease your personal information to third parties unless we have your express permission, or are required by law to do so. We may use your personal information to send you relevant information about services we offer, or information you need as part of the services we offer.

Data Security

In our continued commitment to ensuring that your information is secure and to prevent unauthorised access or disclosure, we have suitable physical, electronic and managerial procedures in place to safeguard and secure the information we collect online.

  • Data is stored on a secure cloud-based server or on a secure, password protected computer with limited user access.
  • Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit. Any data you send is at your own risk.
  • We have procedures including 2FA, passwords, restricted access and other security features in place to keep your data secure once we receive it.
  • [replace name]  will NEVER pass on your personal data to third parties without first getting your explicit consent.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
  • If you have previously opted-in to a mailing list, or provided other information, you can find out what information we hold, and ask us to remove or not to use any of it, by writing to, or emailing [replace email address]
  • You may request details of personal information which we hold about you.
  • If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us as soon as possible at [replace email address]  We will promptly correct any information.

Google Analytics

User and Event Data Retention

User-level and event-level data associated with Google Analytics cookies is retained for 14 months and then automatically deleted.

IP Anonymization

I have implemented IP Anonymization, simply put, the last three digits of your IP address are set to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never retained, or written to disk.

Cookies

This site also uses Cookies, find out more or manage them here.