Draft Minutes of Annual Parish Residents Meeting Held on Tuesday April 10th 2018

Great & Little Bourton, Oxfordshire

Draft Minutes of Annual Parish Residents Meeting

Held on Tuesday April 10th 2018 at The Village Hall, Great Bourton


In attendance :                                  Cllrs Mrs S Leszczynski, A Johnson, C Upton, T Sowler, S Bowen – Parish Clerk,

C Cllr George Reynolds

Presenters :                                        Mr Andy Bird, Chairman Board of Governors & Ms Hilary Stevens, Head Teacher, both from Cropredy Primary School

Members of the public :                  There were 3 members of the public present

Apologies :                                         Cllr Mrs Sue Upton (away), Cllr Dan Walker (illness)


  • The Chairman of the Parish Council welcomed all to the meeting and explained that this was not a Parish Council meeting, but was called on behalf of all residents to facilitate them expressing their views on topics of their choosing. She then presented her annual report of village activities, making particular reference to:
    • The resignation of Cllr Tom Sowler who is moving away from the village, saying that he will be missed and that his departure creates a vacancy for a new Councillor.
    • Village communication and the website was raised and it was suggested that better use could be made of the village Facebook page and this will be discussed with Mrs Brooks.
    • Public transport :
      • Investigations continue to try and find a provider for a regular village bus service, but this is proving to be very challenging, meetings with advisors are scheduled.
      • The Clerk is trying to contact Stagecoach Oxfordshire to see whether it might be possible to extend their new service serving the Hanwell View development.
      • The Garners Field development has a contribution to support village transport and the PC have negotiated this to be available to support a suitable proposal created by the PC
      • The current County Connect service will cease in July following the withdrawal of funding by Northamptonshire CC.
      • Any feasible suggestions from villagers would be most welcome and will be fully investigated.


  • The Chairman of the Board of Governors of Cropredy School then presented his annual report. This can be viewed below. Particular points raised were :
    • Funding challenges caused by cuts and reduced pupil numbers.
    • The creation of a revitalised Board and their increased involvement in the school working alongside the Head Teacher to improve the ratings awarded following the last school inspection.


  • Cllr Johnson then presented the Surgery report which can also be viewed below, making reference to :
    • The successful recruitment of a replacement for Dr Wright who retires in July and the continuing search for a new locum. The significant changes in staff at the surgery have led to them deciding to close their list for a short period to allow the new team to settle in.
    • The boundary changes that will reduce the impact of new housing developments on the edge of Banbury.
    • Confirmation that the earlier threat to the continuation of the dispensing practice at the surgery has now been removed.


  • Cllr Johnson went on to present his annual report in his new role as Chairman of Cropredy Cluster Care, viewable below. Key points were :
    • Challenging financial conditions with the removal of OCC funding and their increased reliance on local support.
    • They now have 10 members and 2 vacancies.


  • Garners Field development
    • Construction is well under way and the difficult sewer connection was completed early by the contractors.
    • The considerable damage caused to local roads, particularly to Foxden Way, is being followed up with OCC with a view to the potholes being repaired and verges being reinstated.
    • A revised traffic calming scheme has been proposed by OCC and agreed to, and the addition of a “gateway” entrance feature to the village will be provided by Hayfield Homes. Details of this are being finalised and will be published on the village website.


  • Cllr Johnson presented a report on the Horton hospital, this can been seen below.
    • After much hard work attitudes seem to be changing and a new review by an independent panel is to be undertaken, including views from surrounding areas.
    • Removal of the cap on trainee obstetricians is needed and the PC have written to our MP, Victoria Prentis requesting her support.
    • Villagers who have had experience of the JR maternity unit should make their views known to the OCCG, as patient pressure really does work.


  • The meeting was closed with the Chairman asking villagers for any suggestions they had about projects for the coming year.

Minutes drafted by : Stephen M Bowen, Parish Clerk on 10/04/18

Here are the reports which were presented at the Meeting:

The Chairman’s report

Cluster Care

Cropredy Surgery

Cropredy School

Horton General Hospital Update

Traffic Calming report



GDPR and Privacy Policy

European Union GDPR (General Data Protection Regulations)

The EU GDPR is designed to help all of us have more control over our personal data, and how is it used.

Who does the information GDPR apply to?

Data subjects, being all visitors and users of any website who are members of the European Union, and therefore who submit personal data. [replace name]  is the data processor and data controller of this site. You can find out more about this law here.

Privacy Policy

Effective from 25th May, 2018

This Privacy Policy sets out how we use and protect information that you may provide when you use this website.  Your privacy is protected and important to us. If you provide identifiable personal information it will only be used to help us fulfil your project requirements.

[replace name]  is the company who collects any personal data submitted through [replace url] 

We may update this policy periodically, please check this page to ensure that you are in agreement with any changes.

What We Collect

Personal information, basically any data that can be used to identify or contact you is collected so we can service your requirements.  This could include your name, business name, address details, email, telephone numbers, or information pertaining to your exhibition stand requirements. You may also at times be asked to leave a message about your enquiry or project brief. Websites also collect your IP address through the use of Cookies (find out more about cookies below).

If you opted-in to our mailing list, you may receive occasional emails on important updates or service information. You have the right to opt-out or and have any personal details removed at any time, please email [replace email address]

What We Do With The Information We Collect

Information is saved until the enquiry is dealt with, and then archived with the project or on cloud based systems if you are an ongoing client. We also retain your contact details and information in the emails you have sent, but you can request to have your personal details deleted at any time.

We will not sell, distribute, or lease your personal information to third parties unless we have your express permission, or are required by law to do so. We may use your personal information to send you relevant information about services we offer, or information you need as part of the services we offer.

Data Security

In our continued commitment to ensuring that your information is secure and to prevent unauthorised access or disclosure, we have suitable physical, electronic and managerial procedures in place to safeguard and secure the information we collect online.

  • Data is stored on a secure cloud-based server or on a secure, password protected computer with limited user access.
  • Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit. Any data you send is at your own risk.
  • We have procedures including 2FA, passwords, restricted access and other security features in place to keep your data secure once we receive it.
  • [replace name]  will NEVER pass on your personal data to third parties without first getting your explicit consent.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
  • If you have previously opted-in to a mailing list, or provided other information, you can find out what information we hold, and ask us to remove or not to use any of it, by writing to, or emailing [replace email address]
  • You may request details of personal information which we hold about you.
  • If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us as soon as possible at [replace email address]  We will promptly correct any information.

Google Analytics

User and Event Data Retention

User-level and event-level data associated with Google Analytics cookies is retained for 14 months and then automatically deleted.

IP Anonymization

I have implemented IP Anonymization, simply put, the last three digits of your IP address are set to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never retained, or written to disk.


This site also uses Cookies, find out more or manage them here.