Bourtons Parish Council – Minutes of March Meeting

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DRAFT Minutes of the meeting held at the Village Hall, Great Bourton on                                                                                                                Tuesday March 13th 2018 at 19:30
Present : Cllr Mrs S E Leszczynski (Chairman),  Cllrs Mrs S Upton, A Johnson, C Upton, D Walker
In attendance : S Bowen (Clerk), CCllr/DCllr G Reynold, DCllr D Webb  Apologies : none received
Declarations of Interest : Cllr Walker re ecology planning matter
Public Participation : There were no members of the public in attendance.
Minutes : The previous meeting (February) minutes were received and APPROVED.
Minute ref Item Delegated to
1803-01 Footpaths – Progress Report
1803-01.483 No new reports received. Information
1803-01.484 Notice of appointment re visit to Peewit Farm and introduction to newly appointed warden.  To be expedited. Clerk
1803-02 Highways & Road defects – Progress Report
1803-02.485 Clerk report circulated on recent attendance at OCC meeting and that the highways teams were being relocated to be based in their areas to develop closer relationships with PC’s. New contact information awaited.  Fixmystreet has received a 350% increase in reported potholes, residents should continue to report to fixmystreet.  OCC highways roads survey is schedule for April. Clerk
1803-02.486 Potholes along Foxden Way getting worse with Main Street diversion now in place.  Unlikely to be repaired until closure over.  Will be reported along with serious damage caused to verges by volume of traffic. Clerk
1803-02.487 GB roads were swept last month and Southview reported to be very well done.  LB remains unswept, to be queried, re un-kerbed roads Cllr Mrs Upton
1803-02.488 Main Street closure signage not correctly in place.  Diversionary route along Foxden Way inapporpriate.  Both to be reported to OCC street licensing & network monitoring team for urgent review. Clerk                      CCllr Reynolds
1803-03 Village benches – Progress Report
1803-02.489 Winter weather has prevented completion of project. Information
1803-04 Defibrillators – Progress Report
1803-04.490 Both defibrillatorsinspected and OK. Information
1803-05 Website development – Progress Report.
1803-05.491 Pictures of adult gym equipment in LB playground to be put on website to encourage use. Cllr Mrs Upton
1803-05.492 The cost of adding extra pages to the website was discussed, and decisions regarding when it would be appropriate to charge a fee for this service were deferred. Information
1803-06 Garners Field development – Progress Report
1803-06.493 Showhome opens March 17th! Information
1803-06.494 Clerk report following meeting with Hayfield Homes & OCC about traffic calming proposals. HH has agreed to fund new “gateway” feature, not encroaching on the carriageway, at entrance to village to highlight speed limit.  Full report available on website. Clerk
1803-07 Playgrounds & Public Spaces
1803-07.495 GB inspection :equipment OK, but litter bin used to dump domestic waste inc soiled nappies.  Residents are reminded that this waste must be put in domestic bins. Information
1803-07.496 LB inspection : play equipment OK but adult gym equipment suffering stiffness from lack of use.  Maintenance to be arranged.  Adult residents are encouraged to take advantage of this excellent range of equipment. Clerk
1803-07.497 Dog waste bin replaced and old one to be removed. Cllr Mrs Upton
1803-07.498 New surfacing of layby being eroded by excess rainwater, alignment of drain to be investigated. Clerk
1803-07.499 Option for play swings to suit babies to be investigated following letter from resident. Chairman
1803-08 Allotments
1803-08.500 New application received and being processed. Information
1803-09 Public transport
1803-09.501 CountyConnect service to terminate, option offered for short term final extension to July 21st to be supported. Clerk
1803-09.502 Investigations for potential new service providers continuing, with support available from Garners Field s016 funding agreement. Clerk
1803-10 Village Hall
1803-10.503 Quotation for oil tank cover repair to be expedited. Cllr C Upton
1803-10.504 Meeting to be arranged with VHMC for discussion regarding the Village Hall and the new Community Hall. Clerk
1803-11 Healthcare
1803-11.505 Letter to be drafted confirming our support for Phase 2 consultation on saving services at the Horton. Evidence to be collected regarding residents relevant experiences since the withdrawal of consultant-led services at the Horton Maternity Wing. A co-ordinated response from N, Oxfordshire Parishes to be explored. Cllr Johnson
1803-12 Community Hall
1803-12.506 Discussions continue with CDC re legal transfer process for new Hall to PC. Clerk
1803-50 Finance & Administration
1803-50.507 The Financial Report for March 2018 was received and APPROVED.
1803-50.508 A total of 9 payments totalling £1467.80 were APPROVED. Payments in excess of £100 required to be published to comply with Transparency Code regulations are detailed below.  Full details of all payments are also available in the payments schedule on the parish website. Information
OALC annual subscription £135.06
Burial warden fee £125.00
Churchyard mowing fee £312.50
G. Barrett – gravestone safety work £110.00
1803-60 Planning applications
1803-60.509 New applications Information
18/00053/F : Bellway Homes Ltd, Hanwell View, changes to bunding and play areas
18/00032/NMA : Mr C Young, 7 Church Close, GB.  Non material changes to earlier application
1803-60.510 Decisions Information
18/00004/F : Mrs Ryder, 8 Uplands Rise, LB APPROVED
1803-70 Correspondence
1803-70.511 Advice received from CDC re future Parish Liaison meetings & request for agenda items : Save the Horton and Public Transport  proposed for discussion. Clerk
1803-70.512 Confirmation of increases in Councillor payments received.  It was RESOLVED that your Councillors would continue to receive no payments except authorised expenses. Information
1803-70.513 Information received from OALC regarding the Dispute Resolution process was noted. Information
1803-70.514 Reply to letter from a resident regarding baby play equipment in LB to be drafted. Clerk
1803-80 New business
1803-80.515 It was RESOLVED that the Annual Parish meeting will be held immediately prior to the next Council meeting commencing at 7pm.  An agenda is to be developed and publicised prior to the meeting. Chairman
1803-80-516 A need for Welcome packs for new residents has been indentified.  Research into other local examples to be done and draft created. Cllr Mrs Upton
1803-90 County Councillors report
1803-90.517 It was confirmed that OCC will be imposing a 6% Council Tax increase, with most of the increase going to support the social care budget. Information
1803-90.518 CCllr Reynolds confirmed that OCC had received a Government grant of £1m to support repair of potholes and this would be spent on extra staff and acquiring a further Dragon Patcher.
1803-90.519 CCllr Reynolds will support meetings with OCC to discuss opportunities to restrict HGV’s & HS2 traffic to approved routes. Information
1803.91 District Councillors report
1803-91.520 The partial review of the Local Plan is now subject to consultation and available for inspection in local libraries and CDC. Information
1803-91.521 D.Cllr Webb explained some of CDC involvement in developments in Banbury.
Date of next meeting : Tuesday 10th April in the Village Hall, at 8:00pm. NOTE : Annual Parish meeting commences at 7pm Information
Meeting closed at 22:15 hrs
Minutes drafted by the Clerk on 15/03/18.

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