THE BOURTONS PARISH COUNCIL | ||
Minutes of the meeting held at the Village Hall, Great Bourton on Tuesday July 9th 2019 at 19:30 | ||
Present : Cllr Mrs S E Leszczynski (Chairman), Cllrs Mrs S Upton, A Johnson, C Upton, D Walker, D Drummond | ||
In attendance : S Bowen (Clerk), Apologies : DCllr P Chapman (business), CCllr G Reynolds (business) | ||
Declarations of Interest : None | ||
Public Participation : There were NO members of the public in attendance. | ||
Minutes : The previous Council meetings (June) minutes were received and APPROVED. | ||
Minute ref | Item | Delegated to |
1907-01 | Footpaths – Progress Report | |
1907-01.099 | No further updates received, general condition of footpaths is very overgrown and urgently requiring attention | Information |
1907-01.100 | The new footpath running inside hedge of Garners Field development, parallel to Southam Road, is now under construction to join up with footpath 138/5. | Information |
1907-02 | Highways & Road defects – Progress Report | |
1907-02.101 | No further activity re repairing Crow Lane & Foxden Way despite visit and markings by OCC staff. | Information |
1907-02.102 | Faster action appears to be taken when residents, rather than the PC, report potholes, so please use “fixmystreet.com” to report local problems. | Information |
1907-03 | Village benches – Progress Report | |
1907-03.103 | Strimming of long grass around bench on Foxden Way and around noticeboard in LB to be attended to. | Clerk |
1907-04 | Defibrillators – Progress Report | |
1907-04.104 | Both defibrillators in good working order. | Information |
1907-05 | Website development – Progress Report. | |
1907-05.105 | Update work continues and new pages will be added to support the Community Hall and our compliance with the Transparency Code. | Cllr Mrs Upton Clerk |
1907-06 | Garners Field development – Progress Report | |
1907-06.106 | The new LAP (local area of play) is now installed, but height of junior flat swing appears wrong, to be investigated. | Information |
1907-06.107 | The completion event held by Hayfields Homes saw about 70 of their invited guests view the new Hall prior to it being handed over to the Council following completion of final works and the legal process. This is anticipated to be later in July. Following this, and delivery of initial new equipment (tables, chairs, catering equip etc) the Council will announce an opening event for all residents. | Information |
1907-07 | Playgrounds & Public Spaces | |
1907-07.108 | GB : very clean and tidy, thanks to local residents for their support. | Cllr C Upton |
1907-07.109 | LB : good but litter in shelter has become an issue. Evidence of smoking and substances will be reported to our local PCSO’s who will be asked to increase their informal patrols of this area. | Clerk |
1907-08 | Allotments | |
1907-08.110 | The recently resigned plot has now been relet. Waiting list stands at 2. | Information |
1907-09 | Public transport | |
1907-09.111 | The Chairman has spoken with DCllr Chapman regarding public transport and he has introduced John Charlton, recently appointed by OCC to improve community transport; communication is ongoing. It is obvious that there will not be any new public transport, but services such as dial-a-ride are to be further investigated. | Chairman Cllr Drummond |
1907-10 | Village & Community Hall | |
1907-10.112 | The minutes of the recent VHMC meeting have been received | Information |
1907-10.113 | A trip hazard on the steps to the VH has been noticed and repaired by Mr D Upton, many thanks for his prompt attention. | Information |
1907-10.114 | The final version of the legal transfer document for the Community Hall has now been received and considered by Cllrs. It was RESOLVED to accept our solicitors advice and APPROVE this to allow the legal proceedings to complete. | Clerk |
1907-10.115 | CDC have recently advised that their support fund has now closed having spent their funds for this year, preventing us from benefitting. Application can only be made following receipt of detailed quotes and proof that PC owned building This will place stress on The Bourtons Community Hall funds and Cllr Johnson proposed that the PC increase their contribution to TBCH by £5k and allocate the receipts of this years Fairport ticket sales to equipping the Hall. THis was seconded by Cllr Mrs Upton and council RESOLVED to do so. Items purchased by the PC will remain Parish property and be added to the Asset Register. | Clerk |
1907-10.116 | Competitive quotes have been received from members of the Inst of Fire Engineers to complete the legally required Fire Risk Assessment, and following consideration by Cllrs, it was RESOLVED to accept the quote from Dukes Fire Safety, and to purchase the recommended equipment through them. | Clerk |
1907-11 | Healthcare | |
1907-11.117 | Cllr Johnson reports that the patient list at Cropredy Surgery will remain closed for the rest of this year, while efforts to recruit a further Doctor continue. | Information |
1907-11-118 | The local Health Overview & Scrutiny Committee are meeting to further review maternity provision at The Horton and will report back shortly. They have identified other Trusts where small consultant lead units are working successfully. | Information |
1907-11-119 | A public meeting is to be held in Banbury to consider OUH proposals to increase the provision of out patient and diagnostic services at The Horton. This PC will encourage that the matter of car parking be raised at this meeting. | Information |
1907-50 | Finance & Administration | |
1907-50.120 | The financial statement for July including receipts and payments had been previously circulated to Cllrs and was APPROVED. This included reduced income from Fairport ticket sales. | Information |
1907-50.121 | 4 payments totaling £849.71 were APPROVED. To comply with the requirements of the Transparency Code those in excess of £100 are listed below: | Information |
Prysebros Ltd : bi-annual weedkill treatment : £294.00 | ||
IG & M Cobb Estate : GB playground rent : £250.00 | ||
Clerk : 6 months misc purchases [supported by receipts] : £185.71 | ||
1907-51.122 | Fairport ticket sales significantly reduced this year, currently reported at 80 out of a reduced allocation of 100, generating £3600 to support local issues, this year agreed to be equipping the Community Hall. | Information |
1907-52.123 | A new model Standing Orders draft to comply with changes in legislation has been released by NALC and this is to be circulated to Cllrs for information. It was RESOLVED to adopt this. | Information |
1907-52.124 | The Financial Regulations previously circulated were discussed and it was RESOLVED to also adopt these. | Information |
1907-60 | ||
1907-60.125 | Planning applications | Information |
No new applications have been received. | ||
1907-60.126 | Decisions | Information |
No new decisions have been received. | ||
Enforcement matters | ||
1907-60.127 | Ongoing local enforcement matters were discussed and it was AGREED that current action by CDC is not acceptable despite considerable pressure from this Council and our District Councillors. It was RESOLVED that, following further discussions with our D Cllrs, an urgent meeting would be requested with the CDC CEO and relevant members of her team. This Council could be accompanied by our legal advisor. | Information |
1907-70 | Correspondence | |
1907-70.128 | Communications received from 2 residents concerned about excessive grass clippings at the Burial Ground was discussed. The matter has been raised with our contractor and greater care around headstones will be taken. | Information |
1907-70.129 | A request to reserve a specific plot in the Burial Ground has been received, and the resident will be advised that currently our regulations prevent this. The Burial Ground regulations will be reviewed later this year. | Information |
1907-80 | New business | |
1907-80.130 | A combined Faculty application for restoration work on the Church lychgate tower and parish clock has now been submitted to the Diocese. | Information |
1907-80.131 | The Welcome Pack is nearing completion with artwork now underway, final review later this month. | Information |
1907-80.132 | Quotes for the purchase of a lightweight strimmer for Churchyard maintenance, have been received, and it was RESOLVED to APPROVE the purchase of a suitable model costing less than £300 . | Information |
1907-90 | County & District Councillors report | |
1907-90.133 | No District or County councillors were present so no report was made. | Information |
Date of next meeting : Tuesday September 10th at 7.30pm in the Village Hall.or The Bourtons Community Hall, to be confirmed. | ||
Meeting closed at 21:25 hrs | ||
Bourtons Parish Council – Minutes of the July ’19 Meeting
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