Minutes of the BPC February meeting

Minutes of the VIRTUAL meeting held online on                                                                                                                Wednesday February 10th 2021 at 19:30
Note : The Local Authorities & Police & Crime Panels (Coronavirus) (Flexibility of Local Authority & Police & Crime Panel Meetings) (England & Wales) Regulations 2020  allowed Parish Councils to convene their meetings virtually online.
In attendance online : Cllr Mrs S Upton (Chairman), A Johnson; D Drummond, Mrs King & S Bowen (Clerk), CCllr George Reynolds; DCllr P Chapman                                      Apologies : No apologies
Declarations of Interest : None
Public Participation : TWO  members of the public joined the meeting virtually.
Minutes : The previous Council meeting (January) minutes were received and APPROVED.
Minute ref Item Delegated to
2102-01 Footpaths – Progress Report
2102-01.217 Following last months request for reports of footpath problems 2 reports have been received :                                                               a) broken stile on path close to M40 underpass; reported to OCC RoW team.                                                                                                b) severe water damage to footpath at bottom of Stanwell Lane, also reported to OCC who attended immediately to inspect and we await their report. Information
2102-02 Highways & Road defects – Progress Report
2102-02.218 Some potholes previously marked-up have been filled but very poor quality repairs will be highlighted to OCC Highways Inspector on next visit. Information
2102-02.219 3 drain covers previously reported to Thames Water will be reported again as damage now serious. Chairman
2102-02.220 Speeding signs previously ordered have been chased again but difficulties being experienced with OCC warehouse. Information
2102-02.221 CCllr Reynolds reported that OCC have included funds to support applications by PC’s in next FY for money to create 20mph speed limits in villages.  It is suggested that PC’s might like to work together with another Parish to make joint application and this will be considered.  CCllr Reynolds also said that Police had already confirmed that do not have the resources to enforce such limits so impact may be restricted.  Information  Clerk to discuss with Mollington PC
2102-04 Defibrillators – Progress Report
2102-04.222 GB unit OK, but lots of condensation, further supply of granules required.  Following the resignation of the former Chairman, a new monitor for the LB unit is required.  It is mounted on the wall of the Plough and the landlord has been very supportive; Council will try & continue this arrangement. Clerk
2102-05 Website development – Progress Report.
2102-05.223 Quote has been received from VisionICT but at £4.5k considered too expensive so upgrade will continue with current provider.  Included in budget for next year but work will start asap. Clerk & Chairman
2102-06 Projects : Garners Field
2102-06.224 LAP now open and work completed.  Conversation with CDC has confirmed that transfer unlikely to be completed before May.  Council will confirm its interest in taking over responsibility supported by accompanying s106 funds once transfer to CDC has been completed. Clerk
2102-06.225 Hayfield have been working to fix roof leaks around chimneys, and have agreed to remove chimney from one property. Information
2102-07 Playgrounds & Public Spaces
2102-07.226 New playground warden for GB playground was discussed and Cllr Mrs King has kindly agreed to take this over, it was RESOLVED to accept her offer. dog bin
2102-07.227 Further report re broken dog bin posts received; CDC have agreed to empty bin and now mounting position will be located and bin remounted. Clerk
2102-08 Allotments
2102-08.228 Info has been received from tenant of Plot 21 advising that he will vacate plot as soon as seasonal plants can be removed.  This has been noted and he will be asked to undertake this quickly as we have significant waiting list of applicants. Clerk
2102-08.229 Contact has been made with Castle Water by Chairman and inspection of meter has been agreed.  Once readings and effectiveness of meter have been confirmed Council will settle correct amount due. Information
2102-09 Public transport
2102-09.230 Ability CIC to be contacted to request updated information for website. Clerk
2102-10 Village Hall
2102-10.231 Expiry of lease to VHMC noted and PC will start work to understand how to proceed.  Request will be made to Chairman of VH asking for them to confirm their position.  Negotiations can then be held. Clerk
Community Hall: Information
2102-10.232 The heating efficiency report has been received from our expert consultants and is being reviewed by Cllrs.  This will then be discussed with CDC and Hayfield to hopefully develop a solution to achieve acceptable performance. Clerk
2102-11 Healthcare
2102-10.233 No further progress on the retention of a consultant lead Maternity Unit at the Horton.  Cropredy Surgery advise that they have now vaccinated over 1000 of their patients and are waiting for authority to move onto next cohort. Information
2102-50 Finance & Administration
2102-50.234 The financial report for February including receipts and payments had been previously circulated to Cllrs and was APPROVED. Information
2102-50.235 3 payments totalling £317.22 were APPROVED.  To comply with the requirements of the Transparency Code those in excess of £100 are listed below: Information
JACS UK Ltd : £172.22 : new grit bin for CH
2102-50.236 The risk assessment which had been previously circulated was discussed and it was RESOLVED that this be accepted. Information
2102-50.237 A Zoom meeting has been held with our new Internal Auditor and the Clerk reported that this has proceeded well and it was anticipated that the internal audit would be completed next month. Information
2102-50.238 Work continues on progressing registration of Council owned land with the Land Registry in partnership with our former Chairman to ensure we capture her significant knowledge. Clerk
2102-50.239 The Chairman updated the meeting on the Winter Resilience draft plan.  It is hoped that this will be available shortly.  It was noted that further guidance had been received from OCC on this matter. Information
2102-60 Planning applications
2102-60.240 New Applications Information
21/00079/F : Mr Dixon, 7 Valley View, GB; 2 storey extension : SUPPORT
21/00094/F : March Developments, Bungalow development behind School Lane, GB variations sought to regularise incorrect positioning and landscaping ; OBJECT
21/00186/F : Mr Warr, The Old Vicarage, Main Street, GB : erection of new garages : SUPPORT
2102-60.241 Decisions  Information
20/03385/F : Ta Megara, Chapel Lane, LB : extensions.  PERMITTED
It was noted that regarding 20/00301/F : Sharawle, Main Street, GB & 20/03376/F,  Barns on land behind Stanwell Lane Cottages, Stanwell Lane, GB; neither of our responses (Objections) have been posted on the CDC website nor have decisions been published although the target dates have long past.  This has been queried with CDC.
2101-60.242 Enforcement matters 
20/01808/F : Development of 3 bungalows behind School Lane, GB : concerns continue regarding the review process on the complaint raised by a resident, and about which this Council wrote to the CDC Chief Executive.  A reply has been received from the Corporate Director confirming that they consider no failure in process or decision making has been made by CDC.   Further concerns about the incorrect positioning of the bungalows have been raised and a written response is awaited from the Senior Planning Officer with whom we are in contact. Information
19/00161/ENFC : Sharawle, Main Street, GB : enforcement notice has been served; this has potential significance for 20/03301/F above.  Further information is awaited. Information
2102-70 Correspondence
2102-70.243 Emergency Planning guidance received from OCC – see 2102-50.239 above Information
2101-80 New business
No other new business was discussed.
2101-90/91 County & District Councillors report
2101-91.216 CCllr Reynolds confirmed that OCC had decided on a 3% increase in their budget in order to restrict the impact on Oxfordshire residents, but that CDC were likely to proceed with the maximum permitted increase of 5% due to their significant budget deficit. Yet to be confirmed at a forthcoming council meeting. Information
Date of next meeting : Wednesday March 10th at 7.30pm as a virtual meeting unless current guidance is changed.
Meeting closed at 21:08
Minutes drafted by the Clerk  on 13/02/21.
Cllr Mrs S Upton, Chairman

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