Draft Minutes of the BPC Sept 18 Meeting

DRAFT Minutes of the meeting held at the Village Hall, Great Bourton on                                                                                                                Tuesday September 11th 2018 at 19:30
Present : Cllr Mrs S E Leszczynski (Chairman),  Cllrs Mrs S Upton, A Johnson, C Upton, D Walker,
In attendance : S Bowen (Clerk), DCllr D Webb.  Apologies : CCllr/DCllr G Reynolds (business); DCllr P Chapman (business)
Declarations of Interest : None
Public Participation : There were no members of the public in attendance.
Minutes : The previous meeting (July) minutes were received and APPROVED.
Minute ref Item Delegated to
1803-01 Footpaths – Progress Report
1809-01.137 Due to personal matters no report was received from the Footpath Warden. Neither was an update provided by his assistant. Information
1809-02 Highways & Road defects – Progress Report
1809-02.138 No further communication has been received from Thames Water about the manhole cover in Manor Road despite phone calls requesting an update.  Further efforts will be made. Cllr Mrs Upton
1809-02.139 Increased responsibilities placed upon the Highways Inspector have prevented confirmation of the next inspection date. Information
1809-02.140 The trench dug by Western Power to provide electricity to  Garners Field has partially collapsed.  It was RESOLVED that we will write requesting urgent reinstatement. Clerk
1809-02.141 Openreach will be contacted regarding similar trench sinking where installation of cables for Broadband enhancement near junc Main Road and Crow Lane was carried out. Clerk
1809-03 Village benches – Progress Report
1809-03.142 A survey of  the bench refurbishment confirmed that work is still outstanding.  It was RESOLVED that we will formally write to the contractor requesting the urgent completion of this programme. Clerk
1809-03.143 Different contactors are to be sought for the other out-standing maintenance tasks around the parish. Cllrs
1809-04 Defibrillators – Progress Report
1809-04.144 Both defibrillators inspected and OK. Information
1809-04.145 The new owner of The Plough in LB has advised that he will not be able to continue to have the defibrillator located at the pub, due to earlier than expected building alterations.  The former phone kiosk was acquired from BT as a new home for the defibrillator and it was RESOLVED that we should write to Western Power requesting their confirmation that the power supply there is robust and that we can connect to this. Clerk
1809-05 Website development – Progress Report.
1809-05.146 Work has started on creation of a new page for the Community Hall, complete with an online booking calendar system. Information
1809-05.147 It was AGREED to expedite the launch of the new .gov.uk Council email addresses Clerk
1809-06 Garners Field development – Progress Report
1809-06.148 The PC are now receiving regular copies of reports from the building inspectors on site progress of the community hall. Further liaison meetings have been held between cllrs and the newly appointed Assistant Technical Director to confirm detailed provision within the hall. Completion is currently predicted for October, 2018. Chairman                 Cllr Walker
1809-06.149 Approximately 50 responses to the Transport Needs Survey have been received and analysis has started. Report to follow. Cllr Mrs Upton
1809.06.150 Hayfield Homes have published a Travel Information Pack to fulfill one of the planning conditions, and this will be published on the village website, once it is released.
1809-07 Playgrounds & Public Spaces
1809-07.151 GB inspection : very clean following work by a local resident to remove inappropriate items following reports of a disturbance and attendance by our local PCSO. Information
1809-07.152 LB inspection : very clean following work by residents.  PCSO’s will be encouraged to continue monitoring to prevent further problems with unruly young people. Information
1809-08 Allotments
1809-08.153 Confirmation received of termination of tenancy on Plot 2.  It was RESOLVED, in consultation with the Tenants Committee, to refund the deposit. This plot will now  be vacant. Tenants are to be reminded that all rent for the next year will be due on 15th October 2018 Clerk
1809-09 Public transport
1809-09.154 No updates, work continues to analyse results of Needs survey to support proposal to utilise s106 transport fund. Information
1809-10 Village Hall / Community Hall
1809-10.155 Communication has been continued between the parish council and the Village Hall Management Committee, but a planned meeting was deferred until there was further progress to be reported. Information
1809-10.156 The first meeting of the  Community Hall working party and the newly formed Management Committee has been held. The second meeting is scheduled 25th September.  Any residents interested in joining the new committee should contact the Council Chairman. Information
1809-11 Healthcare Information
1809-11.157 Cllr Andrew Johnson has been invited to join the Cropredy Surgery Patient Participation Group. Information
1809-50 Finance & Administration
1809-50.158 The finance report for August and September was presented and APPROVED. Information
1809-50.159 6 payments totalling £763.50 were APPROVED in August. In compliance with the requirements of the Transparency Code those in excess of £100 are detailed below : Information
Nigel Prickett : verge mowing : £270.00
Playsafety Ltd : annual playground safety inspections : £220.08
1809-50.160 5 payments totalling £1328.25 were APPROVED in September.  In compliance with the requirements of the Transparency Code those in excess of £100 are detailed below : Information
SW Services : grass mowing : £580.00
1809-50.161 Following a recommendation in the Internal Auditor’s report regarding total reserves and those “earmarked” for special projects, a report was presented by the Clerk and was ACCEPTED. Information
1809-50.162 Parish councillor vacancy: two residents have expressed tentative interest in this casual vacancy. Applications  to join the council are invited from any eligible residents. https://www.electoralcommission.org.uk/__data/assets/pdf_file/0003/141798/Part-1-Can-you-stand-for-election-P-and-C.pdf Information
1809-50.163 The Council’s 3 year insurance agreement with Came & Co expires in October and a review of the market has been completed, resulting in quotations being received.  A very wide range of premiums have been quoted and references are to be sought from other PC clients of selected potential providers. Clerk
1809-60 Planning Clerk
1809-60.164 New applications
No new applications have been received. Information
1809-60.165 Decisions
18/01074/F 2 dwellings at Stonelea, School Lane, GB : REFUSED Information
1809-60.166 Land parcel 2783, which has been served with Enforcement Notices by CDC is now subject to a Planning Appeal, resulting in suspension of all action on Enforcement orders.  Next steps are in the hands of the Planning Inspectorate with a decision expected later in the year. Information
1809-70 Correspondence
1809-70.167 A request from Mr W Lombard to attend a Council meeting regarding a potential future development was considered, and further information has been sought. Clerk
1809-70.168 Letter received from a resident regarding the future of The Plough, LB has been circulated.  It was RESOLVED that we should write to the new owner asking his intentions. Clerk
1809-70.169 A request from a resident asking whether the underused dog bin in South View could be relocated has been received.  This was considered and a potential new location on School Lane, close to junction with Main Street will be considered. Information
1809-80 New business Clerk
1809-80.170 Welcome pack : Information on healthcare for inclusion in the pack is to be provided. Information from village organisations is being requested. Cllr Johnson
1809-80.171 Parish Clock : following advice that restoration work on the Clock Tower is to be undertaken in the future, consideration is to be given to refurbishment of the clock dials, at the time when scaffolding is in place.  Quotations will be sought from experts. Clerk
1809-90 County Councillors report
Apologies received from CCllr Reynolds, so no report available. Information
1809.91 District Councillors report
DCllr Webb made many contributions to Planning and Finance matters during meeting.
It was indicated that the current CEO of CDC will take up her new combined position as CEO of OCC and CDC during October. Information
Date of next meeting : Tuesday 9th October 2018 in the Village Hall, at 7.30pm.
Meeting closed at 22:15  hrs
Minutes drafted by the Clerk on 12/09/18.

GDPR and Privacy Policy

European Union GDPR (General Data Protection Regulations)

The EU GDPR is designed to help all of us have more control over our personal data, and how is it used.

Who does the information GDPR apply to?

Data subjects, being all visitors and users of any website who are members of the European Union, and therefore who submit personal data. [replace name]  is the data processor and data controller of this site. You can find out more about this law here.

Privacy Policy

Effective from 25th May, 2018

This Privacy Policy sets out how we use and protect information that you may provide when you use this website.  Your privacy is protected and important to us. If you provide identifiable personal information it will only be used to help us fulfil your project requirements.

[replace name]  is the company who collects any personal data submitted through [replace url] 

We may update this policy periodically, please check this page to ensure that you are in agreement with any changes.

What We Collect

Personal information, basically any data that can be used to identify or contact you is collected so we can service your requirements.  This could include your name, business name, address details, email, telephone numbers, or information pertaining to your exhibition stand requirements. You may also at times be asked to leave a message about your enquiry or project brief. Websites also collect your IP address through the use of Cookies (find out more about cookies below).

If you opted-in to our mailing list, you may receive occasional emails on important updates or service information. You have the right to opt-out or and have any personal details removed at any time, please email [replace email address]

What We Do With The Information We Collect

Information is saved until the enquiry is dealt with, and then archived with the project or on cloud based systems if you are an ongoing client. We also retain your contact details and information in the emails you have sent, but you can request to have your personal details deleted at any time.

We will not sell, distribute, or lease your personal information to third parties unless we have your express permission, or are required by law to do so. We may use your personal information to send you relevant information about services we offer, or information you need as part of the services we offer.

Data Security

In our continued commitment to ensuring that your information is secure and to prevent unauthorised access or disclosure, we have suitable physical, electronic and managerial procedures in place to safeguard and secure the information we collect online.

  • Data is stored on a secure cloud-based server or on a secure, password protected computer with limited user access.
  • Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit. Any data you send is at your own risk.
  • We have procedures including 2FA, passwords, restricted access and other security features in place to keep your data secure once we receive it.
  • [replace name]  will NEVER pass on your personal data to third parties without first getting your explicit consent.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
  • If you have previously opted-in to a mailing list, or provided other information, you can find out what information we hold, and ask us to remove or not to use any of it, by writing to, or emailing [replace email address]
  • You may request details of personal information which we hold about you.
  • If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us as soon as possible at [replace email address]  We will promptly correct any information.

Google Analytics

User and Event Data Retention

User-level and event-level data associated with Google Analytics cookies is retained for 14 months and then automatically deleted.

IP Anonymization

I have implemented IP Anonymization, simply put, the last three digits of your IP address are set to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never retained, or written to disk.


This site also uses Cookies, find out more or manage them here.